Administrative Assistant 2

Convergint Career•Carrollton, TX

2d•Onsite

About The Position

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Administrative Assistant to join our amazing culture. As an Administrative Assistant, you are a part of a dynamic team that allows you to grow as Convergint grows. This is an in-office position; eligibility to work remotely one day per week may be available after 30 days. For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers. Who You Are You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Administrative Assistant. Who We Are With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide. What you’ll do with “Our Training and Your Experience” Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers. Under general supervision, provides administrative and contract-related support to the local CTC and regional teams. Responsible for contract administration tasks, data management, system updates, and ongoing organizational support to ensure efficient departmental operations. Maintain Smartsheet data, run reports, and organize information as needed. Demonstrate a willingness to learn customer and subcontractor contract processes, including terms and conditions. Complete projects and special assignments by determining priorities, managing timelines, and adjusting plans as necessary. Work with flexibility and the ability to pivot frequently between tasks. Perform other duties and responsibilities as assigned.

Requirements

Strong planning and organizational skills.
Excellent written and verbal communication skills.
Very adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.
Ability to work independently, multi-task, and prioritize in a fast-paced environment.
Customer service oriented with high attention to detail and strong follow-through.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Highly adaptable; responds effectively to changing information or situations and can build consensus using strong communication skills.
College degree, trade school or equivalent experience
Minimum Experience: 3-5 years office management or equivalent

Nice To Haves

Experience with Smartsheet or similar data-management tools preferred.
Previous experience with contracts preferred
Experience supporting an operations team preferred
Security, Construction, or related industry experience helpful but not required

Responsibilities

Maintain Smartsheet data, run reports, and organize information as needed.
Demonstrate a willingness to learn customer and subcontractor contract processes, including terms and conditions.
Complete projects and special assignments by determining priorities, managing timelines, and adjusting plans as necessary.
Work with flexibility and the ability to pivot frequently between tasks.
Perform other duties and responsibilities as assigned.