Administrative Assistant 3

The Ohio State University

1d • Remote

About The Position

Administrative Assistant to the Environmental Brain and Behavior (EBB) Lab Director within the Department of Psychiatry and Behavioral Health; anticipates Director’s professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Director; effectively anticipates support needs and efficiently prioritizes duties; provides strategic support to aid in decision making and strategic planning processes; oversees communications related to multi-site laboratory projects, ensures scientific and operational alignment between EBB Lab and external partners; partners with EBB Lab project manager to help communicate ongoing coordination of details across projects and ideas; takes, types and transcribes meeting minutes; proactively manages Director’s calendar and scheduling of meetings; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday; schedules, coordinates, and manages materials, handouts, slides, etc. for speaking engagements, conference submissions and one-time meetings; provides support for professional societies: national, regional and local; maintains a complete and up to date CV for Director; assists with the required aspects of faculty promotion for Director through the Appointment, Promotion and Tenure (AP&T) process; Other duties as assigned.

Requirements

• High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred.
• 2 years of relevant experience required. 4-6 years of relevant experience preferred.
• 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information
• 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment
• Requires successful completion of a background check
• Qualified candidates may be asked to complete a pre-employment physical, including a drug screen

Nice To Haves

• Administrative experience is strongly preferred
• Experience utilizing OSU’s financial and human resource systems desired
• Administrative experience is strongly preferred
• Experience utilizing OSU’s financial and human resource systems desired
• Administrative experience is strongly preferred
• Experience utilizing OSU’s financial and human resource systems desired

Responsibilities

• Anticipates Director’s professional needs in relationship to their responsibilities
• Performs a variety of complex and confidential administrative support duties on behalf of the Director
• Effectively anticipates support needs and efficiently prioritizes duties
• Provides strategic support to aid in decision making and strategic planning processes
• Oversees communications related to multi-site laboratory projects, ensures scientific and operational alignment between EBB Lab and external partners
• Partners with EBB Lab project manager to help communicate ongoing coordination of details across projects and ideas
• Takes, types and transcribes meeting minutes
• Proactively manages Director’s calendar and scheduling of meetings
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms
• Prepares travel orders using travel system
• Prepares financial requests using Workday
• Schedules, coordinates, and manages materials, handouts, slides, etc. for speaking engagements, conference submissions and one-time meetings
• Provides support for professional societies: national, regional and local
• Maintains a complete and up to date CV for Director
• Assists with the required aspects of faculty promotion for Director through the Appointment, Promotion and Tenure (AP&T) process
• Other duties as assigned

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED