Administrative Assistant / Bookkeeper

Kirchner Building Centers•Charleston, IL

8d•Onsite

About The Position

Responsible for performing administrative work to support Store Manager, lumberyard employees and customers. This position ensures that everyday responsibilities are taken care of in a timely manner. While the administrative assistant position is located at the lumberyard, the candidate will report to the Store Manager, but will simultaneously work closely with the office team at KBC Headquarters. We welcome applicants from all backgrounds and experiences! This is a full-time in person position, located in Charleston, IL.

Requirements

High school diploma or equivalent
Administrative and order processing experience
Highly organized with precise attention to detail
Understanding of basic bookkeeping functions (A/P and A/R, etc.)
Knowledge of deadlines and sense of urgency to complete tasks with minimal supervision
Ability to multi-task
Team-player mindset and willingness to learn and collaborate
Strong communication and math skills

Nice To Haves

Experience with Bistrack, Microsoft Word / Excel, accounts payable and accounts receivable is preferred but not required

Responsibilities

Preparing daily bank deposits, bank reconciliations and taking deposit to the bank
Ensure invoices are processed accurately and on time in accordance with discounts offered
Properly file and organize incoming delivery tickets or transfers
Receive incoming inventory from both vendors and other stores into the point-of-sale system
Process customer payments on accounts, applying payments correctly and reviewing delinquent accounts
Accurately track donations throughout the year
Occasionally assist with coverage of the sales counter when time allows
Submitting invoices for payment in accordance with check run dates and discount dates ensuring accurate processes have been followed (purchase order numbers, correct vendor selection, proper general ledger coding)
Review sales tax on daily charge transactions to confirm accuracy
General office work such as filing, answering phones, and other administrative tasks
Daily collaboration with the corporate office team
Other duties assigned by the Store Manager and/or Leadership