Administrative Assistant - Finance
About The Position
At Access: Supports for Living and our Access: Network partners, we help people live the healthiest and fullest lives possible - and we support our staff in doing the same. Across our family of organizations, team members work in mental health, substance use, disability, employment, housing, and family services, doing meaningful work in a collaborative and respectful environment. We offer supportive leadership, opportunities to learn and grow, competitive benefits, and the chance to build a career with purpose. If you’re looking for work that matters and a team that values what you bring, the Access Network is a great place to be. Location: Middletown, NY Pay Range: $18.00 - $19.50 per hour Hours: Monday-Friday 8:00AM-4:30PM (Unpaid Lunch). This position is on-site only. OVERVIEW OF PRIMARY RESPONSIBILITIES: Track and ensure timely submission of financial reports, budget documents, and related materials; maintain organized and accurate records Support preparation for Finance Committee, Board, and audit-related meetings, including logistics and materials coordination Prepare and format financial reports, correspondence, presentations, and internal documentation Assist with meeting coordination, including scheduling, agenda preparation, and minute-taking Review and distribute incoming communications, including financial documents, memos, and reports Maintain and organize financial files, records, and documentation in accordance with compliance standards Support document management and archiving procedures specific to financial operations Coordinate travel arrangements and expense documentation for finance leadership, as needed Perform general administrative duties such as managing office supplies and supporting day-to-day departmental operations Serve as a liaison between the Finance Department and internal/external stakeholders Support tracking of key finance deliverables, deadlines, and follow-up items Perform additional duties as assigned ADDITIONAL FUNCTIONAL / ORGANIZATIONAL SUPPORT: Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint (with emphasis on Excel for financial tracking and reporting support) QUALIFICATIONS AND ATTRIBUTES: Strong organizational skills and attention to detail, particularly in handling financial data High level of integrity, discretion, and respect for confidentiality Ability to manage multiple priorities and meet deadlines in a fast-paced environment Adaptability and responsiveness to shifting departmental needs Professional communication and interpersonal skills Strong technical aptitude, especially with financial systems and reporting tools Ability to maintain composure and effectiveness under pressure EDUCATION AND EXPERIENCE: High School diploma or equivalent required. Associate’s degree or relevant coursework in Business Administration, Finance, or a related field preferred. Or 1-2 years of equivalent administrative experience, ideally within a finance or accounting environment. PHYSICAL CHARACTERISTICS: These physical demands are representative of the physical requirements necessary for an employee to perform the job's essential functions successfully. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position, which are reviewed in each case. Must be capable to sit or stand in front of a computer for long-periods of time Able to work in open space floor plan Must be capable to move throughout work day Work alongside co-workers within 3 feet Must be able to move in tight spaces Occasional lifting of > _25+ pounds An Equal Opportunity Employer, including disability and Veterans
Requirements
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint (with emphasis on Excel for financial tracking and reporting support)
- Strong organizational skills and attention to detail, particularly in handling financial data
- High level of integrity, discretion, and respect for confidentiality
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Adaptability and responsiveness to shifting departmental needs
- Professional communication and interpersonal skills
- Strong technical aptitude, especially with financial systems and reporting tools
- Ability to maintain composure and effectiveness under pressure
- High School diploma or equivalent required.
- Or 1-2 years of equivalent administrative experience, ideally within a finance or accounting environment.
Nice To Haves
- Associate’s degree or relevant coursework in Business Administration, Finance, or a related field preferred.
Responsibilities
- Track and ensure timely submission of financial reports, budget documents, and related materials; maintain organized and accurate records
- Support preparation for Finance Committee, Board, and audit-related meetings, including logistics and materials coordination
- Prepare and format financial reports, correspondence, presentations, and internal documentation
- Assist with meeting coordination, including scheduling, agenda preparation, and minute-taking
- Review and distribute incoming communications, including financial documents, memos, and reports
- Maintain and organize financial files, records, and documentation in accordance with compliance standards
- Support document management and archiving procedures specific to financial operations
- Coordinate travel arrangements and expense documentation for finance leadership, as needed
- Perform general administrative duties such as managing office supplies and supporting day-to-day departmental operations
- Serve as a liaison between the Finance Department and internal/external stakeholders
- Support tracking of key finance deliverables, deadlines, and follow-up items
- Perform additional duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
