ADMINISTRATIVE ASSISTANT II

Thurston County • Olympia, WA

11h • Onsite

About The Position

As an Administrative Assistant II, you will be a key team member on a
fast-paced, collaborative team, providing a full range of administrative and
technical support to the Senior Management Analyst in the Fiscal Division. You
will serve as a point of contact for the team and department for a range of
requests and information gathering, providing excellent customer service to
internal and external customers. In this role, you’ll have the opportunity to
make a real impact by contributing to process improvements, shaping policies and
procedures, and supporting critical Fiscal Office operations. If you are a
detail-oriented professional, ready to bring your process improvement and
administrative expertise to a mission-driven environment, we would love to hear
from you!

Requirements

• High School Diploma or GED and one year of college level course work in office support, general business, accounting, or another closely related field.
• At least three years experience in a senior level office support position, with at least two years experience providing accounting or budgeting support.
• Additional experience may substitute college education year for year.
• Ability to use computer equipment and related software programs is required.

Nice To Haves

• Knowledge of principles and practices of office management and work organization
• Knowledge of governmental accounting principles and practices
• Willingness to be pro-active and eager to learn new systems
• Excellent organization, attention to detail, adaptability, time management, and problem-solving skills
• Knowledge of process improvement methods
• Ability to effectively communicate both orally and in writing
• Ability to analyze complex office problems, and develop and implement sound solutions
• Ability to establish effective working relationships with superiors, subordinates, other organizations, and the general public
• Respect and Organizational Culture
• Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes
• Effectively interact with sensitivity while working with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages, gender identities, sexual orientations, and lifestyles
• Thrive in a fast-paced, robust organization maintaining a positive work environment
• Communication
• Serve the public in a timely, complete, accurate, and professional manner while ensuring that written and verbal communication is clearly understood by others
• Maintain cultural competency to support diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of the community
• Strong oral communication for networking and interpersonal relationships
• Excellent written communication including the ability to craft correspondence, reports, and articles or web postings with minimal grammatical and syntax errors
• Goal Setting and Accomplishment
• Use strategic thinking and planning for goal setting and evaluation
• Effectively plan, organize, and manage competing priorities and challenges under pressure
• Create a sense of mission by articulating and modeling confidentiality, professional values, and ethics with honesty and integrity
• Operate with a high degree of flexibility, initiative, attention to detail, and commitment
• Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change

Responsibilities

• Provide full administrative and technical support for the Fiscal Office including functions relating to the development and monitoring of departmental budgets, policy and procedures, and process improvements
• Prepare financial records; compile data and prepare estimates, statements, statistical reports, billings, and other business reports
• Research and draft recommendations on policies, procedures, and activities within the Department/Fiscal Office
• Perform research and compile data
• Design databases and other programs to track and analyze information and prepares materials for presentations, as needed
• Handle inquiries and requests by citizens, the Commissioner's Office, or other offices/departments
• Serve as a contact point for requests, information gathering, and problem solving
• Assist in resolving complaints or requests
• Coordinate projects between staff members, and follow up with staff on issues/projects on behalf of the supervisor
• May approve routine expenditures
• Perform other work as required or assigned, including, but not limited to, a 24/7 response during public health emergency situations and disease outbreak investigations

Benefits

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees