Administrative Assistant II - 528880

The University of Alabama • Tuscaloosa, AL

1d • $18 - $22

About The Position

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Requirements

• High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
• Ability to use and working knowledge of various computer software packages including Microsoft Word, Excel, Outlook and PowerPoint.

Nice To Haves

• Prior experience with Banner, CONCUR, buyBAMA, Digital Measures, and/or other UA software programs.
• Ability to organize, prioritize, and perform multiple activities with limited supervision while maintaining confidentiality.
• Presents a professional demeanor.
• Communicates effectively.
• Exercises good judgement.
• Attentive to details.
• Skilled multitasker.
• Quick learner.
• Very responsible.
• Team player that takes initiative.

Responsibilities

• Provides administrative support for the operations of unit.
• Performs moderately complex and well documented administrative tasks.
• Acts as office liaison/receptionist.
• Receives and routes phone calls, emails, and/or guests.
• Maintains files and enters data.
• Drafts and sends communications on supervisor/departmental staff behalf.
• Reconciles P-Card/Concur for other staff/faculty against departmental budget.
• Performs some simple budget monitoring/entry.
• Operates standard office equipment such as personal computers, copiers, fax machines, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED