Administrative Assistant II -Kentucky Historical Society

Kentucky Personnel Cabinet•Frankfort, KY

2d•Onsite

About The Position

The Kentucky Historical Society (KHS), formed in 1836, is an agency in Kentucky’s Tourism, Arts, and Heritage Cabinet. The KHS campus has three sites in historic downtown Frankfort: The Old State Capitol; the Kentucky Military History Museum; and the Thomas D. Clark Center for Kentucky History serving KHS headquarters with a signature museum, exhibits, library, research facilities, object and archival collections, museum store, and more. KHS is a Smithsonian Affiliate and has American Alliance of Museums accreditation. To learn more about the Kentucky Historical Society, please visit https://history.ky.gov The Accounting Clerk, under supervision, performs various accounting clerical duties such as posting transactions, reviewing balances, and reconciliation of accounting records. The Accounting Clerk processes and produces reports for various types of financial transactions. This position will work closely with the Budget Specialist and the Director of Finance & Support Services as a team to ensure separation of duties is achieved. This is a full-time position located in Frankfort, Ky., that reports to the Director of Finance & Support Services. This is an unclassified (non-merit) position pursuant to KRS 18A.115(1)(u). The annual salary for this position is $32,469.60 with a 5% increase following the successful completion of a probationary period. The regular schedule includes a 37.5-hour workweek, and the position may require occasional evening, weekend, or holiday hours and travel as needed to support the programs and events of the Kentucky Historical Society. Benefits include health and life insurance, optional dental and vision insurance, vacation and sick leave, holiday pay, employer paid leave, retirement, and optional deferred compensation plans.

Requirements

Exceptional communication skills.
Organization and efficiency.
Financial and Accounting background.
Ability to work under pressure, multi-task and prioritize projects.
Experience in Microsoft Office, TEAMS, eMars, EBI, and KBUD.
Understanding various state forms ITI/ITA, IET, GAX2, RFP, PON2, etc.
Experience with POS software platforms.
Familiarity with the FAP guidelines in state procurement.
Familiarity with Governmental Accounting Standards Board (GASB) principles in state financial reporting and ensure compliance with evolving standards.
Familiarity with Generally Accepted Accounting Principles (GAAP).
Associate’s degree in accounting, economics, finance, or related field.
One year of professional experience in accounting, auditing, planning, or a related field.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Processes disbursements, receipts, expenditures, and fund transfer requests.
Processes purchase orders, delivery orders, personal service contracts and other purchasing documents.
Maintains finance documentation and audit trails.
Reconcile receipts and follow up on invoices and purchase requests.
Prepare invoices for special events.
Maintains agency financial records retention schedules.
Work with OPS to add quotes to master agreements as needed.
Calculates and recommends accounting adjustments as needed.
Other duties as assigned.