Administrative Assistant III - Surgery - Administration

Creighton University•Omaha, NE

6h•Onsite

About The Position

The Department of Surgery in the School of Medicine is seeking a highly experienced Administrative Assistant to provide high-level administrative support to the Department Chair. This role performs advanced, sensitive, and confidential administrative duties requiring discretion, sound judgment, and the ability to work independently. Serves as a key liaison between the Chair, division chiefs, faculty, staff, and external partners. The position requires strong organizational skills, the ability to manage multiple priorities, and comfort working in a fast-paced academic medical environment. The successful candidate will be proactive, detail-oriented, and capable of supporting leadership, communications, and high-visibility departmental events. This is a full-time, on campus, hourly position.

Requirements

High School Diploma or GED required; Bachelor’s degree preferred
Minimum of four years of administrative and/or office management experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to manage conflict and handle demanding situations as well as to think independently, analyze problems, and implement solutions
Demonstrated initiative and ability to anticipate needs and manage cyclical deadlines

Nice To Haves

Experience in a medical or clinical environment preferred
Experience with Marq, Adobe Acrobat, or other marketing software preferred

Responsibilities

Manage multiple calendars for the Chair and division chiefs, including scheduling appointments, meetings, conferences, and travel while remaining mindful of clinical responsibilities
Prepare, compose, and coordinate correspondence, reports, memos, and confidential summaries related to faculty, students, donors, and departmental matters
Draft and sign correspondence on behalf of the Chair as appropriate
Prepare meeting agendas and maintain accurate meeting minutes
Respond to inquiries on behalf of the Chair and division chiefs with professionalism and discretion
Coordinate logistics for meetings and events, including room reservations, catering, transportation, and lodging
Manage time-sensitive requests and assist with email and document review for accuracy
Support visiting scholars and guests by developing itineraries, coordinating accommodations and meetings
Work independently to improve administrative processes and ensure efficient service across the department
Create flyers and posters for high-visibility events and contribute to weekly newsletters and monthly “Save the Date” communications
Provide visible support for departmental and leadership events