Administrative Assistant - Inspections

S. A. Comunale Co.•Reading, PA

About The Position

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Click the link below to watch a short video about S.A. Comunale. https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4 Job Title: Administrative Assistant - Inspection S.A. Comunale is seeking an Administrative Assistant to support Inspection department in the Reading branch. Duties include scheduling, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Service Manager or Branch Manager.

Requirements

High School Diploma or GED is required.
3+ years of administrative experience is required.
Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.
Knowledge of general office machines and telephone systems is required.

Nice To Haves

Previous construction industry experience is a plus.

Responsibilities

Maintain all records in Falcon, including opening tickets, creating new sites, and printing off monthly work orders for all inspectors.
Take incoming inspections calls and distribute to inspectors.
Order material and equipment for inspectors as needed.
Distribute inspections and service work to subcontractors.
Responsible for mailing, faxing, photocopying, answering phones, and filing.
Assist Service Manager with scheduling manpower for inspectors and inspector trainees.
Maintain records of licensing and certifications for assigned personnel for the Service Department.
Assist in handling any issues or corrections needed by the corporate office for the Service Department.
Take incoming service calls and handle customer requests for branch Service Department.
Update google calendar daily for inspectors and inspector trainees’ schedules.
Schedule inspections for branch office as well as those assigned by the National Accounts division.
Schedule service work and communicating with the customer, service technician and inspectors on a daily basis.