Administrative Assistant, Investment Banking

Royal Bank of Canada • Houston, TX

21h

About The Position

We are seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership and cross-functional teams. The ideal candidate will bring strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

Requirements

• 5-10+ years relevant/Administrative Assistant experience.
• Ability to prioritize and manage multiple tasks and projects.
• Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint), Concur and CRM Salesforce.
• Strong oral and written communication skills.
• Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels
• Good organization, follow-through, attention to detail and problem-solving skills.
• Ability to take initiative, function independently, and work in a team.
• Maintain the highest standards of professional and ethical conduct with strong oral and written communication skills.
• Ability to handle sensitive and confidential information with discretion
• Ability to work overtime as needed.

Nice To Haves

• Bachelor’s Degree and experience in financial services, or a regulated industry is advantageous

Responsibilities

• Provide direct support to junior and senior level executives within the Global Investment Banking group.
• Distribute mail and coordinate courier service as needed.
• Answer and screen telephone calls in a courteous and professional manner.
• Make domestic and international travel arrangements and handle changes as needed.
• Manage executive calendars and scheduling.
• Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.).
• Prepare, track and manage expense reports via expense reporting system – this is a high priority.
• Act as backup to other department staff members as needed – this is a high priority.
• Perform other duties or special projects as assigned.
• Proactively identify operational risks/ control deficiencies in the business.
• Review and comply with Firm Policies applicable to your business activities.
• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and relevant risk and control functions promptly.

Benefits

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.
• We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to building close relationships with clients

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level