Administrative Assistant IV

MP Materials Corp. • Fort Worth, TX

5d • Onsite

About The Position

MP Materials’ Magnetics group is seeking an Administrative Assistant to support our growing team on-site in Fort Worth, Texas. This is an opportunity to play a key part in building our team, our factory, and our culture as we help to define the future of American manufacturing. The successful candidate will be a highly-organized and detail-oriented administrative professional with experience in general organizational support, procurement, HR/Recruiting, coordinating schedules and travel for remote teams, meeting/event support, and other administrative duties. A variety of administrative duties will emerge over time, and we are seeking candidates excited to evolve and grow with our organization.

Requirements

• At least 3 years of experience in an administrative role in a corporate office environment, or other applicable experience.
• Demonstrated ability to multitask across the diverse daily administrative activities of a mid-sized office, assisting with coordination of multiple team members’ administrative needs.
• Demonstrated ability to learn form- and computer-based administrative tasks.
• Experience with enterprise accounting systems, with SAP experience preferred.
• Experience guiding members of a distributed team (local and remote) to the correct local and corporate resources to address questions around procurement, HR, IT, Legal, etc.
• Deep knowledge and experience with Microsoft Office products, especially the use of Outlook and Teams to coordinate the schedules of multiple individuals, sites, and resources.
• Exceptional written and verbal communication skills.
• Highly organized and detail-oriented, while maintaining the flexibility to organize, prioritize, and complete an evolving portfolio of multiple concurrent projects.
• Ability and willingness to work full-time on-site during business hours.
• Flexibility to work occasional overtime during off-hours, on- or-off site as required.

Nice To Haves

• Knowledgeable and experienced in the use of SAP software.
• Ability to adapt to an evolving work environment.
• Skilled in making administrative processes clear and efficient.
• Works with a high sense of urgency.

Responsibilities

• Work in partnership with broader Magnetics team to coordinate, organize, expedite, and automate tasks and processes across all administrative activities.
• Plan and provide on-site support for visits, site events, and other meetings with suppliers, customers, local, state, and federal officials, and others.
• Coordinate procurement input and approval processes across Manufacturing, Technology, Procurement, and Accounting, and then support tracking of purchases within SAP.
• Support recruiting through scheduling of interviews, managing logistics of on-site and virtual interviews, and capturing and filing reviews of candidates.
• Support new hires through onboarding and relocation processes.
• Assist with internal communications across multiple platforms, interfaces, and programs.
• Support organization and logistics of staff meetings, customer visits, teleconferences, team off-sites and other events.
• Work across multiple time zones to support a global corporate environment.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed