Administrative Assistant - Procurement- Temporary

CI² Aviation • Nashville, TN

1d • $20 - $30

About The Position

The Temporary Administrative Assistant will provide professional administrative and procurement-related support that enables leadership and departmental staff to operate in a synchronized, accurate, and timely manner while upholding the Authority's standards for confidentiality, fiscal responsibility, regulatory compliance, and customer service within an active airport environment.

Requirements

• High school diploma or equivalent.
• Demonstrated experience performing administrative, clerical, or office management functions in a professional environment.
• Proven ability to provide administrative support to executive leadership or senior management.
• Proficiency in Microsoft Office applications and general office technology.
• Experience managing calendars, scheduling meetings, preparing correspondence, and maintaining filing systems.
• Ability to handle sensitive and confidential information with discretion and sound judgment.
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Ability to organize work, manage competing priorities, and maintain accurate records in a fast-paced environment.
• Ability to comply with established policies, procedures, and safety requirements within a regulated environment.
• Ability to obtain and maintain a Secure Identification Display Area (SIDA) badge.

Nice To Haves

• Associate’s degree in a related field.
• Advanced administrative or office management experience supporting finance, procurement, or public-sector operations.
• Experience supporting procurement activities, including vendor coordination, invoice processing, and record tracking.
• Familiarity with financial or procurement systems, including vendor setup and documentation verification.
• Experience working within an airport authority, government, or similarly regulated environment.
• Administrative professional certification or Notary designation.
• Demonstrated ability to suggest and implement workflow or process improvements to enhance efficiency.

Responsibilities

• Provides direct administrative assistance to Procurement leadership and the Deputy CFO to support day-to-day operations and executive coordination.
• Manages communications, scheduling, and office logistics to ensure smooth information flow and organized departmental activities.
• Maintains accurate, organized records, reports, and files are in alignment with procurement procedures and airport authority standards.
• Supports procurement processes by coordinating vendor setup, documentation verification, and tracking procurement-related records.
• Assists with invoice processing, payment submissions, and assigned procurement-related transactions to support fiscal responsibility.
• Coordinates travel, meetings, and office equipment logistics to ensure operational continuity.
• Ensures confidential handling of information, adherence to policies and safety requirements, and alignment with MNAA’s values and compliance expectations.
• Identifies workflow improvements, supports process efficiency, and contributes to ongoing administrative and operational enhancements.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED