Procurement Administrative Assistant

Portland General Electric Company•Clatskanie, OR

9d•$26 - $40•Onsite

About The Position

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all. This is a limited duration position that may last 6 months to 3 years . This is a limited duration assignment with a estimated end date of 5/15/26 SUMMARY As a Senior Administrative Assistant, you will have the unique opportunity to provide comprehensive administrative support to a manager and their team(s), enhancing efficiency and supporting the achievement of business goals across Portland General Electric. You will serve as a critical liaison between your department and key functions like Finance, Human Resources, and IT while handling a diverse range of responsibilities including meeting coordination, travel arrangements, budget tracking, personnel administration, purchasing support, and safety program management. A successful candidate will have advanced written and oral communication skills, intermediate organization and prioritization abilities, strong knowledge of administrative procedures, and proficiency with Microsoft Office and corporate software systems. This role offers the exciting chance to be at the center of important organizational operations, connecting various departments and supporting PGE's mission of providing sustainable energy. You'll gain unique insights into the renewable energy industry while playing a vital role in helping the company achieve its clean energy and emissions reduction goals.

Requirements

High school diploma or equivalent.
Intermediate knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
Intermediate knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organization.
Intermediate skills in applying procedures and practices within the framework of established guidelines.
Intermediate knowledge of the organization, functions, key personnel and sources of information of the department/facility served.
Intermediate knowledge of purchasing methods for materials and equipment.
Basic knowledge of state and federal employment and wage and hour laws.
Basic knowledge of PGE's policies, procedures, benefit plans and collective bargaining agreement.
Working knowledge of PGE's sourcing/contracting policies and procedures.
Intermediate computer skills using administrative software applications: Microsoft Office (Word, Excel, PowerPoint, SharePoint), eRecords, Maximo, Peoplesoft, Powerplant, myTime and other corporate software systems for entering and processing data.
Working skills using office equipment, including copiers, printers and phones.
Working database management skills.
Intermediate business process interrelationships skills.
Intermediate decision-making skills.
Intermediate influence skills.
Intermediate interpersonal skills.
Intermediate negotiation skills.
Intermediate organization and prioritization skills.
Intermediate problem-solving skills.
Advanced written and oral communication skills.
Working delegation skills.
Does the job require a valid driver's license? – Yes
Ability to adhere to set response times, deadlines and time-sensitive tasks
Ability to follow accuracy standards
Ability to follow through on decision-making tasks
Ability to interact effectively and collaboratively within a team environment
Ability to communicate and problem solve when under stress
Ability to respond and adapt to frequent change
Ability to accept and demonstrate self-awareness when provided constructive feedback
Ability to discern feedback and acknowledge ownership of areas of improvement
Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks
Ability to successfully collaborate with peers, managers and others within the organization
Demonstrates sound memory
Ability to process new information to be applied consistently to work tasks
Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule
Ability to work long hours
Ability to work a variable schedule
Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance

Nice To Haves

Preferred: five or more years in progressive administrative support and secretarial positions or a related field.

Responsibilities

General Office Support/ Administration - Provides administrative support to a manager and her/his team(s) or a facility; receives visitors, callers and incoming mail and refers to appropriate staff member or PGE department or independently handles routine matters; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.; independently responds to routine correspondence and inquiries. S erves as resource for day-to-day questions and problem solving in administrative arena.
Purchasing/ Contracting Support - Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; initiates purchase requisitions for direct purchases and inventory; coordinates with vendors to ensure on- time delivery of the best, most cost- effective materials and services; expedites all critical purchases as needed; tracks status of all purchase requisitions and purchase orders; coordinates with Sourcing and Contracts staff to ensure compliance with all corporate policies; administers service contract(s) for manager or facility.
Inventory/Supply Management Support - Maintains supplies of items such as office supplies and other consumables. Conducts physical cycle counts and updates inventory records; maintains automatic reorder system for inventory; enters items and vendors into applicable inventory management systems.
IT/Database Management Support - Coordinates with Information Technology and other staff in maintaining interfaces for various systems; enters data into various systems; performs database maintenance activities; provides expertise to other team members regarding functional user interface procedures and processes for software applications and systems.

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