Administrative Assistant / Receptionist

EPIC Brokers•Melville, NY

3d•Onsite

About The Position

Come join our team! There are many reasons why EPIC Insurance Brokers & Consultants has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and “bring it” every day, EPIC is always looking for people who have “the right stuff” – people who know what they want and aren’t afraid to make it happen. Headquartered in San Francisco and founded in 2007, our company has over 3,000 employees nationwide. With locations spread out across the U.S., our local market knowledge and industry expertise helps support our clients' regional and global needs. We have grown very quickly since our founding, and we continue to see growth and success thanks to our hard-working and growth-minded employees. Our core values are: Owner mindset, Inspire trust, Think big, and Drive results. If these values and growth align with what you're looking for in your next career? Then consider joining our amazing team! JOB OVERVIEW: The Administrative Assistant is responsible for providing administrative support to the company to ensure the efficient functioning of the office. Primary responsibility is to sort, process and distribute all incoming mail which includes preparing mail for bulk scanning into an electronic business application. Additional duties include back up receptionist for all incoming calls and ensuring that calls are correctly forwarded. This position provides basic training for someone new to the industry and offers opportunities for promotion. Identification, processing and distribute all incoming electronic mail. Reception backup – Answering telephones, routing calls to appropriate parties and greeting visitors. Support Commercial Insurance, Personal Insurance and Benefits teams. Assists with other related clerical duties such as photocopying, faxing, filing, collating and scanning documents. Processing outgoing mail including USPS and FedEx. Order office supplies and maintain inventory and organization of supply room and kitchen. Contributes to a team effort by assisting in other related areas as needed. Complies with all internal procedures and practices while demonstrating the ability to meet service performance and quality standards.

Requirements

High school diploma.
Minimum of 1-year administrative support experience required.
Excellent phone, written and interpersonal skills.
Must have experience working in multiple computer systems in addition to proficiency in Microsoft Office.
Ability to learn new technology and systems.
Professional appearance and demeanor
Good customer service skills; tactfulness and consideration in dealing with a diverse group of people and personalities.
Ability to multitask in a fast-paced environment with minimum supervision.
Desire to advance career within our organization

Nice To Haves

Experience with Sales Force is a +
Experience with use of office machines such as multi-line phone systems, fax/copier/scanner and mail machine are a plus.

Responsibilities

Sort, process and distribute all incoming mail which includes preparing mail for bulk scanning into an electronic business application.
Back up receptionist for all incoming calls and ensuring that calls are correctly forwarded.
Identification, processing and distribute all incoming electronic mail.
Reception backup – Answering telephones, routing calls to appropriate parties and greeting visitors.
Support Commercial Insurance, Personal Insurance and Benefits teams.
Assists with other related clerical duties such as photocopying, faxing, filing, collating and scanning documents.
Processing outgoing mail including USPS and FedEx.
Order office supplies and maintain inventory and organization of supply room and kitchen.
Contributes to a team effort by assisting in other related areas as needed.
Complies with all internal procedures and practices while demonstrating the ability to meet service performance and quality standards.

Benefits

Generous Paid Time off
Managed PTO for salaried/exempt employees (personal time off without accruals or caps); 22 PTO days starting out for hourly/non-exempt employees; 12 company-observed paid holidays; 4 early-close days
Generous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave
Generous employee referral bonus program of $1,500 per hired referral
Employee recognition programs for demonstrating EPIC’s values plus additional employee recognition awards and programs (and trips!)
Employee Resource Groups: Women’s Coalition, EPIC Veterans Group
Professional growth & development: Mentorship Program, Tuition Reimbursement Program, Leadership Development
Unique benefits such as Pet Insurance, Identity Theft & Fraud Protection Coverage, Legal Planning, Family Planning, and Menopause & Midlife Support
Additional benefits include (but are not limited to): 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness & employee assistance programs
50/50 Work Culture: EPIC fosters a 50/50 culture between producers and the rest of the business, supporting collaboration, teamwork, and an inclusive work environment. It takes both production and service to be EPIC!
EPIC Gives Back – Some of our charitable efforts include Donation Connection, Employee Assistance Fund, and People First Foundation