Administrative Assistant, Talent Management
About The Position
The National Urban League is seeking a Administrative Assistant (Temporary) in the Talent Management department. The Administrative Assistant is responsible for a broad range of administrative functions related to the support of the Talent Management team. The incumbent performs administrative tasks to support the Learning & Development and Recruitment activities. The ideal candidate is reliable, proactive, and solution-oriented, with the ability to manage multiple priorities under pressure. They bring professionalism to every task, thrive in a collaborative environment, and approach challenges with a positive, can-do attitude.
Requirements
- Bachelor’s degree preferred or related to three to five years’ experience in office administration.
- At least three - five years of experience providing administrative or project management support.
- Experience supporting multiple managers or supervisors.
- Strong proficiency in Microsoft PowerPoint, Excel, and Outlook
- Excellent organizational and time-management skills with the ability to prioritize multiple tasks effectively.
- Strong written and verbal communication skills.
- Advanced technology proficiency
- Excellent phone etiquette; punctual and dependable
- Customer service–oriented with a professional demeanor
- Ability to interact professionally with all levels of staff and clientele.
- Demonstrated poise, tact, and diplomacy in all situations.
- Detail-oriented; able to work both independently and collaboratively in a fast-paced environment.
- Must be able to lift up to fifteen pounds at
Nice To Haves
- Prior events, or nonprofit experience preferred.
- Knowledge of ICIMS Applicant Tracking System a plus.
Responsibilities
- Provides administrative assistance to the Senior Director, HR Operations Director, Professional Development Event & Learning and Talent Management team.
- Support communications, planning & logistics for the annual Career Fair and Whitney M. Young Leadership Conference.
- Schedule, prepare agendas, and take minutes for weekly team meetings, Career Fair and Whitney M. Young Leadership meetings.
- Schedule interviews and onboarding meetings
- Assist with applicant tracking system reporting
- Manage invites and schedule meetings in Outlook.
- Submit & track invoices, payments, and expense reports.
- Support employee events and special projects assigned to the department.
- Greet guests and employees with professionalism and friendly manner.
- Professionally ensure phone calls are redirected accordingly through the organization’s telecommunications system and logs call for weekly and monthly reports.
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What This Job Offers
Career Level
Entry Level
