Administrative Assistant to the Chief Financial Officer and Chief Human Resources Officer

Universities of Wisconsin • Milwaukee, WI

2d • $50,000 - $60,000

About The Position

UW–Milwaukee’s Department of Human Resources is seeking a highly organized, proactive Administrative Assistant III to provide comprehensive administrative and operational support to the Associate Vice Chancellor & Chief Human Resources Officer and Associate Vice Chancellor & Chief Financial Officer. This position also serves as the office manager for both the Human Resources and Business & Financial Services departments, acting as a central point of contact for internal and external stakeholders and ensuring smooth day‑to-day operations This is an excellent opportunity for a detail‑oriented professional who thrives in a collaborative environment and enjoys supporting the work of senior leadership. If you’re ready to contribute to the success of two key administrative departments at UWM, we encourage you to apply.

Requirements

• High school diploma or equivalent
• Two or more years of administrative support experience in a professional office environment
• Experience preparing, editing, formatting, and maintaining records, reports, or official documentation in accordance with established procedures
• Experience coordinating meetings, events, or travel logistics and supporting day-to-day office operations
• Experience providing customer service and communicating with diverse internal and external stakeholders while managing multiple priorities in a professional setting

Nice To Haves

• Associate or bachelor’s degree in business administration, human resources, communications, public administration, or a related field
• Three or more years of progressively responsible administrative experience supporting multiple leaders, departments, or functional areas
• Experience managing purchasing card transactions, reconciling expenses, or processing invoices in accordance with organizational policies or procedures
• Experience maintaining electronic or physical records in accordance with records management or retention policies
• Experience updating or maintaining departmental websites, intranet pages, or content management systems (CMS)
• Experience using enterprise systems (e.g., Workday or similar ERP systems) to support administrative processes
• Experience working in a higher education institution, government agency, or other large, complex organization

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a primary point of contact for internal and external stakeholders, provides organizational information via phone, in person, e-mail, and other communication mediums
• Prepares and audits complex records, edits documents, and reviews work done by others
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Updates and maintains departmental websites or online platforms to ensure content is accurate, timely, and compliant with relevant policies, procedures, and standards
• Maintains relevant expenses and invoices for managing departmental purchasing card
• Exercises discretion and solves routine problems independently
• Monitors and orders department supplies
• Adheres to State of Wisconsin records management and retention requirements
• Maintains confidentiality and handles sensitive information appropriately
• Completes all other duties as assigned

Benefits

• UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans.
• Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED