Administrative Assistant - Tribal Court

San Manuel Band of Mission Indians • Highland, CA

1d

About The Position

Reporting to Court Administrator, the Administrative Assistant-Tribal Court provides essential clerical and administrative support to ensure the smooth daily operations of the Tribal Court. This entry level role assists Tribal Court staff and judges by performing routine office tasks, maintaining records, supporting scheduling needs, and upholding culturally respectful and confidential court processes. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Clerical and Office Support Under the supervision of the Tribal Court Administrator, assists with preparing and formatting basic court correspondence and interdepartmental requests. Assists with preparing, managing, and updating case procedure manuals. Files administrative materials using established filing systems. Monitors office supplies and notifies Tribal Court Administrator when restocking is needed. Handles incoming and outgoing mail, emails, and phone calls with professionalism and cultural sensitivity. 2. Scheduling and Coordination Support Helps update and maintain internal Tribal Court meeting calendars. Provides reminders for upcoming project deadlines or required scheduling for internal court meetings. Communicates updates regarding meetings to entities as instructed by Tribal Court senior staff. Distributes internal memos and public notices prepared by senior staff as directed by senior Tribal Court staff. As directed by the Tribal Court Administrator, supports communication with Tribal Citizens, elders, attorneys, and community partners. 3. Records and Administrative Support At the direction of the Tribal Court Administrator, assists with maintaining and updating administrative records in accordance with established procedures. Performs basic data entry, invoice logging, and expense tracking as assigned. Maintains confidentiality and data security in all court-related documentation and communications. Under the supervision of the Tribal Court Administrator, helps prepare simple reports or summaries for use by Tribal Court staff. Assists the Tribal Court Administrator with the maintenance of statistical data and information of Tribal Court case files for tracking and reporting purposes. Maintains the Tribal Court library. Assists with the management of the Tribal Court website and the production of various educational pamphlets, presentations, and training materials for distribution to the Tribal Community and the community at-large. 4. Performs other duties as assigned to support the efficient operation of the department.

Requirements

• High School diploma required.
• Minimum two (2) years of experience in a legal, administrative or tribal government support role preferred.
• Excellent analytical skills and attention to detail.
• Strong critical thinking and sound problem-solving skills.
• Must be able to use discretion and work in a fast-paced, high-demand environment.
• Excellent oral and written communication, organizational, and documentation management skills.
• High level of personal integrity and professional ethics and ability to maintain confidentiality.
• Strong ability to interact diplomatically and with professional maturity.
• Strong time management and organizational skills and the ability to work both autonomously and collaboratively under pressures of deadlines and established priorities.
• Positive, team-oriented, and collaborative attitude with a willingness to learn.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint).
• Basic computer skills including email, word processing, and data entry.
• Strong communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to learn court procedures, tribal protocols, and administrative processes.
• Ability to work respectfully with Tribal leadership, elders, and community members.
• Basic knowledge of filing systems, scheduling tools, or recordkeeping practices.
• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
• Authorized Driver: Role requires operation or driving of Tribe-owned vehicles or driving patron vehicles. A valid driver’s license with an acceptable driving record as determined by the insurance carrier is required.

Nice To Haves

• Familiarity with Tribal community, governance, and justice systems preferred.

Responsibilities

• Clerical and Office Support
• Scheduling and Coordination Support
• Records and Administrative Support
• Performs other duties as assigned to support the efficient operation of the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees