Administrative Assistant

Covenant Living•Plantation, FL

14h•$16 - $19

About The Position

Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus. In this role, the Administrative Assistant will: Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc. Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences. Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare. Provide support for administrative and large community events. Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes. Maintain campus contracts and certificates of Insurance & update as necessary Create processes and procedures for administrative functions and in a common database. Routine filing of resident information. Process invoices for final administrative approval Oversee large copy projects. Provide support for reception desks. Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances. Provide technological training and support to Concierge on the various software applications and office equipment. Provide training and support for new initiatives and new receptionists. Special projects as assigned by the administration office.

Requirements

High school education or equivalent.
One year of related office experience providing clerical or administrative support.
Experience in healthcare setting.
Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.
Ability to remain calm in an emergency situation.
Complete confidentiality when circulating general information
Proficient Microsoft Office Suite.
Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults.

Responsibilities

Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.
Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences.
Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information
Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare.
Provide support for administrative and large community events.
Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes.
Maintain campus contracts and certificates of Insurance & update as necessary
Create processes and procedures for administrative functions and in a common database.
Routine filing of resident information.
Process invoices for final administrative approval
Oversee large copy projects.
Provide support for reception desks.
Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances.
Provide technological training and support to Concierge on the various software applications and office equipment.
Provide training and support for new initiatives and new receptionists.
Special projects as assigned by the administration office.