Administrative Assistant (Part-Time)

Reserve Advisors LLC • Carmichael, CA

2h • Onsite

About The Position

The part-time Administrative Assistant is responsible for providing administrative and operational support to ensure the efficient day-to-day functioning of the Carmichael, California office. This role supports multiple internal teams through coordination, preparation, documentation, and follow-up activities. The Administrative Assistant performs a variety of hands-on administrative tasks and plays a key role in maintaining organized office operations and supporting internal and external-facing business activities.

Requirements

• High school diploma or equivalent required
• Prior administrative, office support, or clerical experience preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and follow instructions accurately
• Comfortable handling physical tasks such as filing, packing, and organizing materials
• Proficient with basic office technology (email, scanning, printing)
• Reliable, punctual, and able to work independently in an in-office setting

Responsibilities

• Scan, file, and maintain both physical and electronic documents
• Organize and maintain filing systems
• Filter and route incoming emails as directed
• Support general office organization and administrative needs
• Prepare outgoing mail and packages
• Handle post office responsibilities, including drop-offs and pickups
• Coordinate mailing of trade show materials, swag, and other business items
• Prepare materials for Lunch & Learn events, including packet assembly
• Complete Lunch & Learn follow-ups as directed
• Assist with sample study preparation and related logistics
• Coordinate vendors visiting or supporting the office
• Order and restock office supplies, sundries, and kitchen items
• Assist with swag shopping and preparation (e.g., candy, small branded items)
• Assist with simple business development follow-up tasks
• Prepare and organize materials to support outreach and follow-up efforts

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED