Administrative Assistant

Vogt Power•Louisville, KY

12d•$45,000 - $55,000

About The Position

Vogt Power International Inc. (VPI) is based in Louisville, KY and specializes in the design, manufacture and supply of equipment and solutions to the power generation industry. VPI is an industry leader in heat recovery steam generators (HRSGs) with both domestic and international customers. The Administrative Assistant provides administrative support to multiple departments, coordinating activities such as travel arrangements, expense reporting, meetings, and office resources. The role also provides dedicated administrative support to the Supply Management function, including vendor documentation, purchasing coordination, and related departmental processes, while serving as an internal and external liaison.

Requirements

Knowledge of manufacturing and/or construction industry practices is preferred.
Able to effectively prioritize tasks and maintain superior attention to detail and quality.
Able to communicate effectively by written and verbal means.
Must be a self-starter and proactive in performing tasks.
Must be able to work well independently and work effectively in a group setting.
Must be organized and able to work under pressure in order to meet deadlines, manage multiple projects simultaneously and respond quickly to requests.
Appreciation of and professional maturity to maintain confidentiality of sensitive company information.
High school degree or equivalent.
2+ years of administrative experience.
Excellent computer skills specifically with Microsoft Office software (Word, Excel, PowerPoint, Outlook)
Experience with SharePoint and PowerBI

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Arranges domestic and international travel through the company-approved travel agency and supports related expense reporting.
Coordinates logistics for team meetings and events, including lunch meetings and similar functions.
Answers telephone calls, directs inquiries, and provides general assistance to internal and external contacts.
Supports general office organization, including office and janitorial supply coordination.
Assists departments with routine administrative needs and special projects as assigned.
Maintains meeting notes and distributes minutes as needed.
Maintains control of Standards and Procedures and assists in their preparation
Assists department personnel in general department functions
Assist with expediting as needed.
Maintains and updates approved department SharePoint sites
Assists with vendor certifications, recertifications and compliance checks
Assists with pricing database updates
Assists with set-up of project purchasing plans
Other duties as assigned