Administrative Assistant for Schools (NE)- Our Lady Mount Carmel School, Essex MD

Archdiocese of Baltimore

2d•$50,000 - $60,000•Onsite

About The Position

Our Lady of Mount Carmel High School is seeking a qualified full-time Administrative Assistant. Under the supervision of the Principal, the Administrative Assistant fulfills the mission of the Catholic school by providing support across a wide range of office and school operations. The Administrative Assistant coordinates and organizes office activities, manages the flow of communications and information for the Principal, and supports school operations by planning, organizing, supervising, and participating in administrative functions. The Administrative Assistant maintains confidentiality of sensitive and personal information and prepares and maintains a variety of records and reports related to assigned activities. The role includes decision-making responsibilities within essential job functions, in accordance with school policies. This position is hired and evaluated by the Principal.

Requirements

Any combination equivalent to: graduation from high school supplemented by additional training in office organization and secretarial skills. Three years of experience in increasingly responsible secretarial experience.
Knowledge of organizational operations, policies, and objectives.
Correct English usage, including grammar, spelling, punctuation, and vocabulary.
Familiarity with modern office practices, procedures, and equipment.
Proficiency in operating a computer and assigned software.
Telephone techniques and proper etiquette.
Basic first aid techniques.
Strong interpersonal skills, demonstrating tact, patience, and courtesy.
Effective oral and written communication skills.
Familiarity with standard office machines and a willingness to learn new equipment as needed.
Ability to perform multiple administrative support duties amid constantly changing priorities and deadlines.
Ability to understand and carry out oral and written instructions.
Ability to compose correspondence and other written materials independently or based on oral instructions.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to serve as a liaison between administrators, faculty, staff, students, parents, and the public.
Ability to meet schedules and timelines.
Ability to work independently with minimal direction.

Responsibilities

Supports and upholds the philosophy of Catholic education and the mission of the school.
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
Supports and adheres to the Code of Conduct, as well as the policies and procedures of the school and Diocese.
Provides information to students, faculty, and stakeholders regarding school operations, programs, procedures, and regulations.
Receives and greets visitors; provides information to parents and the public; screens correspondence and telephone calls for administrators and staff.
Operates the intercom and provides information through the school’s public address system.
Distributes intra-system and general delivery mail.
Maintains routine office records related to student records, instructional materials, and other administrative documents.
Sets up and maintains files for a limited number of subjects.
Operates copying machines and other office equipment.
Executes student records requests.
Maintains a daily record of faculty absences.
Arranges substitute teachers in case of teacher absence.
Supports the school in maintaining a work environment that fosters learning, respect, open communication, collaboration, and teamwork.
Supports the Principal in the preparation of documents, reports, and correspondence.
Assists in maintaining the Principal’s and school’s Master Calendar.
Demonstrates professionalism in conduct, demeanor, and work habits.
Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively, and recommends action as appropriate.
Maintains confidentiality of various aspects of school operations, including sensitive and personal information.
Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.
Attends and participates in assigned meetings and training; prepares minutes from notes as required.
Tracks and orders assigned school supplies according to established procedures and ensures appropriate levels of supplies are maintained.
Performs other duties as assigned.

Benefits

health, dental, and vision coverage
employer-paid life and disability insurance
automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes)
generous paid holiday, sick and vacation leave

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume