Part-time Administrative Assistant- Adult Probation and Pre-Trial

Bannock County•Pocatello, ID

1d•Onsite

About The Position

This is a clerical and administrative support position with the principal function to provide administrative support to Adult Probation & Pretrial department. Major duties include creating and maintaining files and spreadsheets, entering data into various software programs, maintaining clerical records and logs, gathering information and providing statistics as required, setting priorities, and monitoring the calendar. Other duties will include typing and preparing correspondence and documents. The work is performed under the supervision of the Adult Probation & Pretrial Director, with considerable latitude for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment.

Requirements

High school diploma or GED equivalency is required and technical certificate in secretarial science, general business, or a related field is preferred
Two (2) years progressively responsible office experience providing exposure to County administrative processes and complex secretarial duties is required; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Must be proficient in Excel.
Idaho driver's license is required.
Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize documents and materials
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment and operate a motor vehicle
Sufficient personal mobility, agility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period of time and work in an office environment

Responsibilities

Reliably gather and disseminate information necessary for the efficient functioning of Adult Probation & Pretrial staff
Create and maintain Excel spreadsheets to track and gather information
Provide accurate data entry into Odyssey, Excel and other tracking systems
Gather information for creating statistical and financial reports
Maintain and create electronic files as necessary
Create, transcribe, type and proof files, memos, letters and documents of a confidential nature
Maintain department policy and procedure manuals
Operate standard and specific office equipment such as computer, copier, fax, scanner, ect.
Use computer to research documents, obtain information and enter data
Maintain specific files as directed
Create, maintain and close electronic files, records and documents including projects and programs
Perform all work duties and activities in accordance with Adult Probation & Pretrial policies, procedures and safety practices
Maintain stats for Public Safety Assessment data tracking and compile reports regularly on that data as directed by Adult Probation & Pretrial Director
Maintain stats for probation officer caseloads monthly in Excel and provide graphs, reports, ect as needed to Judges and Adult Probation & Pretrial Director
Assist Adult Probation & Pretrial Chief Probation Officer and Section Supervisor with duties assigned
Cover front desk duties when needed, in Administrative Assistant's absence.