Real Estate - ICS, Administrative Assistant

Blackstone • New York, NY

2d • $70,000 - $130,000

About The Position

The Administrative Assistant role entails providing support to a team of senior level professionals within the Real Estate Institutional Client Solutions team. The responsibilities include: Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants Answering calls and acting as a gatekeeper for senior professionals Booking conference rooms for internal and external meetings; meeting and greeting guests; and registering guests in the visitors’ system Managing detailed corporate expenses including tracking receipts and reimbursements Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations Assisting with a variety of bespoke projects, including event planning Supporting project work by preparing materials, coordinating resources, and assisting in the creation and formatting of presentations and reports Maintaining and organizing files Coordinating and supporting various business culture initiatives Acting as back-up support for other senior level professionals

Requirements

• 5+ years of administrative assistant experience supporting 2 or more senior professionals
• Strong Microsoft Office skills (including PowerPoint and Outlook)
• Highly organized with strong attention to detail
• Effectively multitasks and prioritizes competing tasks and deadlines
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Works well under pressure
• Performs duties with the highest level of confidentiality and professional integrity
• Strong communication skills; high EQ
• An independent worker with strong follow-through skills
• Growth mindset and excited to learn new technology platforms and skills

Responsibilities

• Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Answering calls and acting as a gatekeeper for senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests; and registering guests in the visitors’ system
• Managing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Assisting with a variety of bespoke projects, including event planning
• Supporting project work by preparing materials, coordinating resources, and assisting in the creation and formatting of presentations and reports
• Maintaining and organizing files
• Coordinating and supporting various business culture initiatives
• Acting as back-up support for other senior level professionals

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed