Legal Administrative Assistant - Real Estate

Jones Walker LLP•Baton Rouge, LA

2h•Onsite

About The Position

At Jones Walker, we are driven by an entrepreneurial spirit, a deep sense of community, and a fierce determination to deliver exceptional service and value for our clients. Since its inception in 1937, the Firm has pursued intelligent, client-driven growth. Today, as one of the largest law firms in the United States, we serve local, regional, national, and international business interests in a wide range of markets and industries. Our more than 350 attorneys are located in Alabama, Arizona, the District of Columbia, Florida, Georgia, Illinois, Kentucky, Louisiana, Minnesota, Mississippi, New York, and Texas. We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to Real Estate attorneys in our Baton Rouge office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Requirements

High school diploma or equivalent; Bachelor’s degree preferred.
At least two years of experience as a legal administrative assistant or related experience (e.g., title and/or commercial real estate closing transactions).
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Willingness and ability to embrace new technology (e.g., document management systems and electronic signature software).
Excellent typing and transcription skills with a high level of accuracy and careful attention to grammar, spelling, and punctuation.
Strong organizational skills and ability to prioritize tasks effectively in a fast-paced environment.
Exceptional communication skills, both written and verbal, with a professional demeanor.
Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

Open, maintain, organize, and close client files in both electronic and hard-copy formats.
Draft, edit, format, proofread, and finalize correspondence, memoranda, reports, and transactional documents.
Manage attorney calendars, schedule meetings, coordinate travel, and track multiple deadlines.
Assist attorneys in meeting critical deadlines by maintaining agendas and providing timely reminders.
Enter attorney time and assist with billing and timesheet administration.
Answer and direct phone calls, take accurate messages, and respond professionally to inquiries.
Open and screen incoming mail and prepare documents for mailing.
Correspond with clients verbally and in writing and represents the attorney to the client in a professional manner.
Respect strict confidentiality requirements regarding client files.
Utilize legal technology tools, including document management systems, workflow technology, and electronic signature software.
Proactively build and coordinate relationships with other LAAs and teams.
Work closely with Real Estate paralegals to support transactions and ongoing matters.
Assist others on team, as needed, to manage client deadlines.
Regular and predictable in-office attendance.