Administrative Assistant (Austin Parks and Recreation)

City of Austin•Austin, TX

20h•$22 - $24•Onsite

About The Position

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. Job Description: Administrative Assistant Purpose: Work in conjunction with other administrative personnel to perform a wide variety of administrative support tasks. The purpose of the Administrative Assistant position is to serve as a front desk receptionist in providing information and assistance to visitors and assist in leading the administrative team for the Austin Nature & Science Center which is open 7 days per week. Other relevant duties include: Assist manager, supervisors, and/or administrative specialist with administrative tasks. Serve as one of the timekeepers; and act as a point of contact in completing timekeeping/payroll for Program employees. Process registration for programs and events. Handle and process payments of programs to include daily accounting and deposit transactions and generate reports of data collection and payments. Perform records management tasks.

Requirements

Knowledge of applicable processes, techniques and methods.
Knowledge of city practices, policy and procedures.
Skill in oral and written communications.
Skill in using computers and related software.
Skill in handling multiple tasks and prioritizing.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with city employees and the public.
Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
Education and or experience will substitute for the minimum qualifications

Nice To Haves

Experience using RecTrac or similar registration software for tracking, record keeping and file maintenance.
Administrative experience including responding to public inquiries, providing general center information, and assisting and directing visitors.
Experience working in a fast-paced environment and communicating with diverse populations and communities, in person, by phone, e-mail and chat.
Experience with records management including records containing Personally Identifying Information (PII).
Experience with cash handling, including point of sale (POS).
Experience with reviewing, tracking, and preparing financial documents.
Ability to fluently communicate (reading, writing, speaking) in English and Spanish.
Experience with Microsoft Office Including Word, Excel, Outlook and Teams.
Ability to travel to more than one work location.

Responsibilities

Greets visitors, handles their inquiries, and directs them to the appropriate person.
Answers multi-line telephones, or two-way radios and directs calls or takes messages.
Maintains office supply inventories by placing orders.
Schedules and coordinates meetings.
Distributes, disperses, and reconciles petty cash requests.
Types letters, memos, forms and other correspondence.
Picks up, sorts and delivers mail to appropriate person.
Files and retrieves documents, records and reports.
Maintains records, enters data and retrieves data as needed.
Analyzes and interprets data and prepares reports.
Assist manager, supervisors, and/or administrative specialist with administrative tasks.
Serve as one of the timekeepers; and act as a point of contact in completing timekeeping/payroll for Program employees.
Process registration for programs and events.
Handle and process payments of programs to include daily accounting and deposit transactions and generate reports of data collection and payments.
Perform records management tasks.

Benefits

Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

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