Administrative Assistant (Hybrid)

Eversource Energy•Berlin, CT

4d•Hybrid

About The Position

Eversource will not offer immigration-related sponsorship for this position. Applicants who require immigration sponsorship—either now or in the future—should not apply. This includes, but is not limited to, direct company sponsorship, listing Eversource as the employer of record on immigration documents, or any work authorization that requires company involvement or documentation (e.g., H-1B, OPT, STEM OPT, CPT, TN, J-1, O-1, etc.). Role and Scope of Position: Performs varied, complex and confidential secretarial and administrative work, requiring initiative, judgment and a broad knowledge of Company organization, policies, practices and procedures. Acts for the principal in matters not requiring his/her presence. May guide and direct other secretarial/clerical personnel in the performance of delegated assignments. Essential Functions: Plans setup for and types of correspondence, reports, records, speeches and various other materials, some of a complex and confidential nature, from source documents. Acknowledges correspondence, initiates inquiries and secures information; drafts and composes letters as directed. Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc. Obtains and assembles statistical and other information; compiles and computes data; prepares various important, regular and special reports, statements, summaries, tabulations and schedules, some of a complex or technical nature. Provides answers to callers concerning established Company policies associated with the work of the office or positions on public matters. Sets up and maintains confidential and critical records, files and manuals. Receives and distributes mail, prioritizing correspondence, investigating and following up as required. Receives visitors and responds to their inquiries. Arranges appointments, meetings and travel schedules; maintains principal's calendar. Follows up on information needed from subordinates within the principal's jurisdiction for inclusion in reports, presentations or special assignments. Ensures that data submitted by others is complete, in proper format and on time. Coordinates administrative/secretarial aspects of various programs, relative to principal's involvement. Prepares and reviews documentation for budgets and forecasts from source documents. Keeps the principal informed of activities and problems falling under his/her jurisdiction. Accounts for the principal in matters not requiring his/her presence and relieves the principal of designated administrative details. May perform secretarial/clerical duties for others in addition to the principal, or in the absence of the assigned secretary.

Requirements

Ability to draft and compose correspondence for principal's signature.
Proficiency with Microsoft Office Suite.
High school diploma with specialization in business courses or the equivalent.
A minimum of Four (4) years of related experience is required.

Nice To Haves

Previous Facilities experience is preferred.

Responsibilities

Plans setup for and types of correspondence, reports, records, speeches and various other materials, some of a complex and confidential nature, from source documents.
Acknowledges correspondence, initiates inquiries and secures information; drafts and composes letters as directed.
Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
Obtains and assembles statistical and other information; compiles and computes data; prepares various important, regular and special reports, statements, summaries, tabulations and schedules, some of a complex or technical nature.
Provides answers to callers concerning established Company policies associated with the work of the office or positions on public matters.
Sets up and maintains confidential and critical records, files and manuals.
Receives and distributes mail, prioritizing correspondence, investigating and following up as required.
Receives visitors and responds to their inquiries.
Arranges appointments, meetings and travel schedules; maintains principal's calendar.
Follows up on information needed from subordinates within the principal's jurisdiction for inclusion in reports, presentations or special assignments.
Ensures that data submitted by others is complete, in proper format and on time.
Coordinates administrative/secretarial aspects of various programs, relative to principal's involvement.
Prepares and reviews documentation for budgets and forecasts from source documents.
Keeps the principal informed of activities and problems falling under his/her jurisdiction.
Accounts for the principal in matters not requiring his/her presence and relieves the principal of designated administrative details.
May perform secretarial/clerical duties for others in addition to the principal, or in the absence of the assigned secretary.