Administrative Assistant - Rumford Hospital

Prime Healthcare•Rumford, ME

About The Position

Overview Rumford Hospital is seeking a Full Time, 36-Hour, Administrative Assistant to join our team! Position Summary: Performs administrative duties to a team and/or department with moderate direction. Responsible for supporting communications, calendars, meeting minutes and department records. Organizes and may coordinate projects. Has basic word processing word, spreadsheet, and graphic software skills. Essential Duties: May greets visitors/team members. Answers phones and routes calls to appropriate team members. May support and update records/files complying with regulations. May schedule, coordinate, prepare, and attend monthly/quarterly meetings. May support, organize, and administer department projects. May type, transcribe, proofread, and compose correspondence, reports, etc. from notes, drafts or dictation. Maintains departmental records, files, and procedure manuals. Files and retrieves corporate records, documents, and reports. Attentive to the value of staying under budget while planning event specifications. Performs job duties in a manner that maximizes expense control. Opens, reviews, and distributes incoming mail. May perform office duties that include ordering supplies and managing a records database. Trouble shoot minor problems with office equipment. Process expense reimbursements and invoices. Supports the time and attendance procedures. Complies with all organizational policies and practices. May lead the coordination of educational and/or certification programs. Maintains confidentiality. Performs job duties in a manner that maximizes expense controls. Performs other duties as assigned. Education and Experience: High School Diploma One year or more experience as an office assistant or other relevant administrative support experience Basic computer knowledge with some understanding of MS Office suite Equal Employment Opportunity: CMH actively promotes diversity in its workforce at all levels of the organization. We strive to create and maintain a setting where we celebrate cultural and other differences and consider them strengths of the organization. CMH is an equal opportunity workforce and no one shall discriminate against any individual with regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, genetic information or veteran status with respect to any offer, or term or condition, of employment. We make reasonable accommodations to the known physical and mental limitations of qualified individuals with disabilities. About Central Maine Healthcare: Central Maine Healthcare is an integrated healthcare delivery system serving 400,000 people living in central, western and Midcoast Maine. CMH's hospital facilities include Central Maine Medical Center in Lewiston, Bridgton Hospital and Rumford Hospital. CMH also supports Central Maine Medical Group, a primary and specialty care practice organization. Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services. If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application! Employment Status Full Time Shift Days

Requirements

High School Diploma
One year or more experience as an office assistant or other relevant administrative support experience
Basic computer knowledge with some understanding of MS Office suite

Responsibilities

May greets visitors/team members.
Answers phones and routes calls to appropriate team members.
May support and update records/files complying with regulations.
May schedule, coordinate, prepare, and attend monthly/quarterly meetings.
May support, organize, and administer department projects.
May type, transcribe, proofread, and compose correspondence, reports, etc. from notes, drafts or dictation.
Maintains departmental records, files, and procedure manuals.
Files and retrieves corporate records, documents, and reports.
Attentive to the value of staying under budget while planning event specifications.
Performs job duties in a manner that maximizes expense control.
Opens, reviews, and distributes incoming mail.
May perform office duties that include ordering supplies and managing a records database. Trouble shoot minor problems with office equipment.
Process expense reimbursements and invoices.
Supports the time and attendance procedures.
Complies with all organizational policies and practices.
May lead the coordination of educational and/or certification programs.
Maintains confidentiality.
Performs job duties in a manner that maximizes expense controls.
Performs other duties as assigned.