KEYS Academy Administrative Assistant

KEYS Academy • Culpeper, VA

5d

About The Position

Join Our Team at KEYS Academy, Supported by Health Connect America! KEYS Academy is a network of Private Special Education Day schools serving students across Virginia in grades K–12. Guided by the principles of Safety, Dignity, and Opportunity and rooted in trauma informed care, our schools provide structured, supportive learning environments where students build academic skills, strengthen social-emotional development and self-regulation, set and meet achievable goals, and rediscover confidence in learning. Through small classroom settings and individualized support, our teams help students develop the skills needed for academic success and positive future transitions. Supported by Health Connect America; KEYS Academy combines the close-knit culture of a school community with the resources and professional support of a multi-state organization dedicated to improving outcomes for children and families. KEYS Academy schools are licensed by the Virgina Department of Education and accredited through Virginia Association of Independent Special Education Facilities (VAISEF). Responsibilities The primary over-riding duty of the Administrative Assistant is to provide administrative support to the members of management in the region, all other direct service providers in the region; or, if assigned to the corporate office, to an assigned department (s). The Administrative Assistant may also serve as the region or Corporate Office’s receptionist.

Requirements

• At minimum, a high school diploma.
• Associate’s degree in business or administrative support field preferred with at least 1 year’s work, intern, or volunteer experience in administrative/clerical work.

Responsibilities

• Serve as Receptionist for the region.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Operate and maintain office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Compute, record, and proofread data and other information, such as records or reports.
• Enter data and track and produce reports as assigned.
• Prepare agendas and make arrangements for new staff orientation and training, and other meetings.
• Assist in operating the information management system (Carelogic) for client records, enter data as requested, and produce reports as requested.
• If assigned to the corporate office, position duties may include, but are not limited to data entry, producing reports, filing and organizing file systems, assisting in the Billing Department in processing billing, following up on unpaid claims, auditing records and producing reports, assisting in the set-up of meetings and special events, running errands, and / or any task assigned to support the administrative operations of the corporate office.
• Assist and participate in conducting client chart audits.
• Assist in conducting client, agency, and aftercare surveys as assigned.

Benefits

• We recognize the importance of self-care and work/life balance. We offer flexibility in scheduling and provide all employees access to our Employee Assistance Program (EAP), which includes 8 mental health counseling sessions annually.
• Full-time HCA employees enjoy paid time off, paid holidays, and a comprehensive benefits package that includes medical, dental, vision, and other voluntary insurance products.
• Additional benefits include: Access to a Health Navigator Health Savings Account with company contribution Dependent Daycare Flexible Spending Account Health Reimbursement Account 401(k) Retirement Plan Benefits Hub Tickets at Work

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED