Administrative Assistant - MCHS

Trinity Health•Central City, IA

About The Position

GENERAL SUMMARY: The purpose of this position is to provide administrative and general office support to the Student Affairs Department and the Dean of Student Affairs. Responsible for day-to-day office operations. ESSENTIAL FUNCTIONS: Executive & General Office Support •Administrative Assistance: Provide high-level support to the Office of Student Affairs. Monitor office email accounts and distribute information. SSC and Compliance email addresses. •Scheduling: Coordinate student meetings and appointments for departmental staff to ensure efficient meeting workflows. •Office Logistics & Communication: Oversee the procurement process and generate routine administrative reports. •Campus Communications Liaison: Responsible for SSC campus updates •Testing Center: Provides test proctor and testing center backup Student Compliance & Record Management •Credential Tracking: Serve as the primary administrator for CastleBranch requirements; monitor and track compliance for all current students. Provide secondary support for Verified Credentials processes. •Student Support: Guide students through account setup and troubleshooting; provide direct assistance regarding clinical or program requirements. •Reporting: Create, update, and distribute weekly compliance records to relevant stakeholders. •Data Entry and Integrity: Maintain strict confidentiality of sensitive student information in alignment with institutional privacy standards. Financial Coordination & Fund Management •Disbursements: Coordinate and process payments for office-managed accounts, including Catherine’s Cabinet and the Student Emergency Needs Fund. Facilitate the workflow for Restricted Funds Transfer Requests ensure timely follow-up. Event Planning & Implementation •Logistics: programming support, including facility reservations, food service arrangements, setting up assistance. Miscellaneous Duties •Perform other duties as assigned to support the mission of the Student Affairs office.

Requirements

Associate degree or equivalent experience.
Three to five years’ experience in providing general office support.
Demonstrated experience providing support for multiple individuals.
Proficient experience in computers and word processing, spreadsheet and presentation software.
Demonstrated ability to prioritize, multi-task and attention to detail.
Demonstrated ability to use sound judgment and discretion.

Nice To Haves

Experience providing support in a higher education environment preferred.

Responsibilities

Provide high-level support to the Office of Student Affairs.
Monitor office email accounts and distribute information. SSC and Compliance email addresses.
Coordinate student meetings and appointments for departmental staff to ensure efficient meeting workflows.
Oversee the procurement process and generate routine administrative reports.
Responsible for SSC campus updates
Provides test proctor and testing center backup
Serve as the primary administrator for CastleBranch requirements; monitor and track compliance for all current students.
Provide secondary support for Verified Credentials processes.
Guide students through account setup and troubleshooting; provide direct assistance regarding clinical or program requirements.
Create, update, and distribute weekly compliance records to relevant stakeholders.
Maintain strict confidentiality of sensitive student information in alignment with institutional privacy standards.
Coordinate and process payments for office-managed accounts, including Catherine’s Cabinet and the Student Emergency Needs Fund.
Facilitate the workflow for Restricted Funds Transfer Requests ensure timely follow-up.
programming support, including facility reservations, food service arrangements, setting up assistance.
Perform other duties as assigned to support the mission of the Student Affairs office.