Administrative Assistant - Mishawaka

Oaklawn•Mishawaka, IN

22h•$17

About The Position

Administrative Assistant - Mishawaka Are you looking for a rewarding and supportive work environment with opportunities to grow? Join Oaklawn, where hope and healing begin, in addressing the mental health needs of our community. Who We Are Oaklawn is the leading provider of mental health and addiction services in Elkhart, Goshen, South Bend, Mishawaka and the surrounding communities of northern Indiana. We serve 27,000 children, adolescents and adults annually through treatment that spans the continuum of care. Our services range from skills training and case management to outpatient therapy and inpatient care, specializing in complex cases. With nearly 900 employees on four campuses, Oaklawn offers unparalleled clinical training and robust opportunities for growth. Oaklawn has led ground-breaking initiatives in children's mental health, addiction treatment, cross-cultural outreach, housing for seriously mentally ill adults and more. Our staff have unique opportunities for advancement while working on the cutting edge of community mental health. What We Offer Administrative Assistants: We have a full-time position available. Starting rate of $17.04. Work life balance Employee assistance program Regular supervision to grow professional skills What You’ll Do as an Administrative Assistant: Administrative assistants (AA) are an important part of every team at Oaklawn. AAs provide valuable support to staff, clients and outside organizations that keep our operations running smoothly. While there is a wide variety of AA positions at Oaklawn, most include: Provide primary administrative support to assigned supervisors. Demonstrate the ability to be an effective resource that assists in providing overall communication throughout the organization and its related businesses Utilize the most appropriate and effective mode(s) of communication Provide excellent customer service in a trauma informed manner Prepare and disseminate correspondence with accuracy using appropriate (written and verbal) business language Operate office equipment required for the position. i.e. (phone, fax, copier, computer and printer) Maintain files/materials in an organized orderly fashion Process and distribute incoming and outgoing mail in a timely fashion Effectively communicate during emergency situations. i.e. (fire, and disaster drills) Prepares supply orders, as needed Prepare, maintain and distribute meeting minutes effectively and efficiently, as needed Provide phone answering services and accurately transferring as needed Most support staff also interact frequently with clients, which includes youth in residential treatment and their families, service providers, staff and visitors. It is of utmost importance that our support staff help foster positive interactions with clients. The support staff should be knowledgeable of stress management and conflict resolution techniques and be able to respond and communicate clearly in emergency situations. Paid training in these areas is provided.

Requirements

High school diploma or equivalent
Must be 21 years old or older
Must have a valid driver's license
Must be flexible in availability including evening/holiday/weekend coverage, when needed.

Nice To Haves

Prior office/administrative experience highly recommended.

Responsibilities

Provide primary administrative support to assigned supervisors.
Demonstrate the ability to be an effective resource that assists in providing overall communication throughout the organization and its related businesses
Utilize the most appropriate and effective mode(s) of communication
Provide excellent customer service in a trauma informed manner
Prepare and disseminate correspondence with accuracy using appropriate (written and verbal) business language
Operate office equipment required for the position. i.e. (phone, fax, copier, computer and printer)
Maintain files/materials in an organized orderly fashion
Process and distribute incoming and outgoing mail in a timely fashion
Effectively communicate during emergency situations. i.e. (fire, and disaster drills)
Prepares supply orders, as needed
Prepare, maintain and distribute meeting minutes effectively and efficiently, as needed
Provide phone answering services and accurately transferring as needed