Administrative Associate

IDEXX • Dallas, TX

8d • Onsite

About The Position

The ideal Administrative Assistant for IDEXX's veterinary diagnostic reference laboratory is a positive, motivated, self-starter that seeks to find success through helping others and digging in to get the task done.
IDEXX Reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise while providing the most complete and advanced menu of diagnostic tests along with technology and tools.
In This Role:
You will be assisting the lab with a variety of tasks.
You will use your stellar organization skills to support a fast paced, ever growing business with valuable task and time management.

Requirements

• Knowledge of Ordering Systems-SAP (preferred)
• Experience working with vendors and service representatives
• Advanced Microsoft Office proficiency especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.
• High organizational discipline, you are able to manage calendars, documents, priorities, and competing deadlines with structure and consistency
• Initiative and self-direction, are able to spots gaps, solve problems before they escalate, and doesn’t wait to be told what to do.
• Proactive ownership, you are able to take charge of situations, follow through without reminders, and keep others informed.
• Clear communication skills-writing and speaking in a way that reduces confusion and keeps processes moving.
• Process-minded thinking by creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time.
• Fine attention to detail and take pride in checking items off your list
• Master multi - tasker with the ability to shift priorities
• Proactive, possess a can-do attitude and focus on being positive and providing solutions
• Proven track record of managing administrative tasks in a fast - paced environment and the ability to self-manage
• To get things done, you know when to go the extra mile and how to prioritize
• Excellent presentation skills and know how to prepare material for meeting agendas
• Able to meet the physical requirements that go with working in a lab – standing and sitting for extended periods of time, use of hands, fingers, and arms to handle tools and controls, occasional need to climb, balance, stoop, kneel, crouch, or crawl, lift up to 25lb, and specific vision ability – close, color, depth perception, and ability to adjust focus
• This is a laboratory, so there is potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals

Nice To Haves

• Knowledge of Ordering Systems-SAP (preferred)

Responsibilities

• Ordering lab supplies
• Assisting with inventory
• Restocking
• Managing our vendors and other third parties by coordinating services, certifications, and inspections
• Purchasing supplies
• Assisting with send outs
• Scheduling and attending meetings
• Assisting with QA
• Tracking all receipts for purchasing cards
• Mail sorting
• Assisting with deliveries
• Other duties as needed

Benefits

• Hourly pay rate targeting: $ 22 / hr but will be based on experience and qualifications
• Opportunity for annual cash bonus
• Opportunity for performance based annual merit increase
• Health / Dental / Vision Benefits Day - One
• 5% matching 401k
• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed