Administrative Assistant (Part Time - Temporary)

HomeServices of America•New Brighton, MN

20h•$20 - $22

About The Position

Provides administrative support for the department/office. Assists with special projects as needed and provides backup to other office staff in their absence. May serve as liaison between perspective client, real estate agents, vendors, or other departments. May provide work direction to other clerical staff.

Requirements

High school equivalency diploma or equivalent knowledge and work experience.
1+ years of administrative or clerical experience strongly preferred.
Strong computer and keying skills. Typing speed of 45-60 w.p.m.
Self-motivated, organized and detail-oriented.
Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment.

Nice To Haves

Knowledge of real estate, title and/or mortgage business helpful.
Flexibility, schedule may require ability to work evenings and weekends.

Responsibilities

Answer phone, schedule appointments, provide information, greet customers, orient clients to office/department services and personnel, and respond to information requests.
Enter data, maintain and monitor data files, create files and documents, produce reports, process and verify paperwork, prepare billings, process invoices, proof documents, prepare mailings, prepare packets and handle correspondence, may provide recordkeeping duties.
Provide support to office or company leadership as assist with special projects as requested.
Sort and distribute mail
Filing and copying
May serve as a backup to other office staff in their absence
Maintain office supply inventory, order office supplies, and direct maintenance of office equipment
Handle travel arrangements and special meeting/event needs
Answer and transfer phone calls, screening first when necessary.
Welcome and direct visitors and clients
Maintain management schedules and appointments as directed
Enter data and maintain filing system(s) as assigned
Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Prepares agendas and schedules for meetings; records and distributes minutes or other records for meetings
May provide work direction or distribute work to office positions.
Perform any additional responsibilities as requested or assigned.