Administrative Associate III

Texas A&M University System • College Station, TX

8d • $16 - $22

About The Position

The Administrative Associate III, under general supervision, works collaboratively with departmental and operations support staff to provide a wide range of administrative, business, and office support services. This position assists with daily operations, records management, event coordination, and compliance activities to ensure the efficient functioning of the department.

Requirements

• High school graduation or any equivalent combination of education and experience.
• Three years of experience in general office or clerical work.
• Proficient with standard office software, such as Microsoft Office and basic office equipment.
• Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities.
• Excellent verbal and written communication skills, with the ability to maintain a professional tone.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.
• Ability to be proactive.
• General office skills, competency with technology and digital applications, and attention to detail.
• Ability to multitask and work cooperatively with others.
• Ability to move up to 20 pounds

Nice To Haves

• 5 years of experience in a business office.
• 1 year of experience in a front desk or receptionist.
• Travel coordination experience.
• Experience managing department calendars.
• Professional, polite, and attentive with a desire to assist others.

Responsibilities

• Serves as the first point of contact for visitors, phone calls, mail, and general inquiries; provides information or directs to appropriate personnel.
• Manages incoming and outgoing mail, including package pickup and delivery coordination.
• Maintains office, kitchen, and common area operations to ensure cleanliness, organization, and adequate supply levels.
• Oversees departmental office supplies and equipment, including monitoring inventory and placing replenishment requests.
• Coordinates Frontier door access and maintains accurate staff parking permit logs.
• Completes daily opening and closing duties, ensuring proper startup and shutdown of office spaces.
• Submits and tracks facility work orders through the Impak system.
• Manages recycling and sustainability efforts in the copy room and kitchen.
• Assists with employee onboarding and offboarding processes.
• Provides logistical and administrative support for Center-hosted meetings, conferences, seminars, and special events.
• Assists with preparation of bi-annual departmental briefing books for the Advisory Committee.
• Maintains and organizes departmental files, including coordination of archived and off-site records.
• Assists with annual inventory certifications and maintenance of asset records.
• Sets up conference rooms and prepares spaces for research meetings and events.
• Prepares and mails the TG publication to the division office on a quarterly basis.
• Supports various business and fiscal processes, ensuring compliance with university policies and procedures.
• Assists in processing purchases through AggieBuy and the university payment card system.
• Scans and archives documents into the Laserfiche repository to maintain accurate digital records.
• Assists with fiscal year-end closing activities and documentation accuracy.
• Performs miscellaneous tasks and provides additional support as needed to ensure smooth departmental operations.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED