Administrative Associate

State of North Carolina

5d • Onsite

About The Position

This position is assigned to Pasquotank Correctional Institution, Elizabeth City, NC Pasquotank County, providing clerical support in a correctional setting. This position is assigned to the Mailroom. The major duties for this position include document completion, verification, problem identification and resolution; statistical, financial, and/or other record keeping; public contact including receiving and providing information and problem -solving; files maintenance and management; composition, calculation, and determination of an action or compliance; and office equipment operation. Work may require the use of a variety of manual or automated office systems. These systems are used to establish, retrieve, verify, research, update and/or authorize processing actions. Must be proficient in the use of all office machines, i .e. electronic typewriter, computer/computer programs, telephone, calculator, fax machine, copier, etc. Minimum typing speed of 45 wpm. Effectively communicate with other staff and members of the general public in verbal and written form and by using existing communication systems to covey and/or obtain information, instruction and direction. Work under occasional stressful conditions in meeting deadlines. Input and comprehend computer generated data. Review completed task to ensure accuracy and integrity of information. Effectively establish, develop and maintain a filing system that allows easy access. Be able to navigate in OPUS. This job requires some interaction with offenders, physical effort to include walking, standing, lifting, pushing, pulling, toting/carrying, and normal office-type work. This is a full-time position (40 hours per week) with State Benefits. Applicants must pass a background check to be eligible for this job.

Requirements

• Must be proficient in the use of all office machines, i .e. electronic typewriter, computer/computer programs, telephone, calculator, fax machine, copier, etc.
• Minimum typing speed of 45 wpm.
• Effectively communicate with other staff and members of the general public in verbal and written form and by using existing communication systems to covey and/or obtain information, instruction and direction.
• Work under occasional stressful conditions in meeting deadlines.
• Input and comprehend computer generated data.
• Review completed task to ensure accuracy and integrity of information.
• Effectively establish, develop and maintain a filing system that allows easy access.
• Be able to navigate in OPUS.
• Graduation from high school and demonstrated possession of knowledges, skills and abilities gained through at least one year of office assistant/secretarial experience; or an equivalent combination of training and experience.
• Applicants must pass a background check to be eligible for this job.

Nice To Haves

• Management prefers experience in BEACON and OPUS software systems and prior and/or current experience in a correctional setting.
• Documented knowledge of computers and Microsoft Office programs

Responsibilities

• Document completion
• Verification
• Problem identification and resolution
• Statistical, financial, and/or other record keeping
• Public contact including receiving and providing information and problem -solving
• Files maintenance and management
• Composition, calculation, and determination of an action or compliance
• Office equipment operation
• Establish, retrieve, verify, research, update and/or authorize processing actions
• Effectively communicate with other staff and members of the general public in verbal and written form and by using existing communication systems to covey and/or obtain information, instruction and direction
• Input and comprehend computer generated data
• Review completed task to ensure accuracy and integrity of information
• Effectively establish, develop and maintain a filing system that allows easy access
• Be able to navigate in OPUS

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees