Administrative Coordinator for Academic Affairs (Administrative Support Coordinator II)

San Diego State University • San Diego, CA

1d • Hybrid

About The Position

The Administrative Coordinator for Academic Affairs plays a central leadership role in supporting the academic operations of the Fowler College of Business. Reporting to the Associate Dean for Academic Affairs, this position provides high-level coordination of faculty personnel processes, class scheduling, workload tracking, curriculum support, and related academic workflows across five departments. The role operates with significant independence, ensuring large-scale academic cycles are planned, executed, and completed accurately and on time. This is an excellent opportunity for a detail-oriented professional who enjoys managing complex processes, collaborating across departments, and contributing to the operational excellence of a dynamic college environment.

Requirements

• Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
• Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
• Some positions may require a knowledge of business mathematics beyond basic arithmetic.
• The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
• These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Working knowledge of budget and workload tracking processes sufficient to coordinate and monitor operational compliance.
• Strong organizational, analytical, and problem-solving skills.
• Ability to handle highly sensitive and confidential information with discretion and sound judgment.
• Expertise in Microsoft Office applications, university systems (my.SDSU), scheduling software (Ad Astra), and database systems; ability to troubleshoot system-related issues affecting academic operations.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.

Responsibilities

• Coordinate faculty personnel workflows, workload tracking, reporting, and curriculum-related administrative processes across multiple academic departments.
• Oversee class scheduling production and monitor recurring academic operational cycles to ensure timelines and compliance standards are met.
• Serve as an operational resource to department staff and faculty on academic affairs policies, systems, and procedures.
• Analyze workflow challenges, recommend process improvements, and establish operational standards to enhance efficiency.
• Maintain accurate documentation and data integrity across university systems, ensuring compliance with college and CSU policies.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED