Administrative Coordinator/Senior Administrative Coordinator - APDRS

International Monetary Fund • Washington, DC

13d

About The Position

Work for the IMF. Work for the World. The Asia and Pacific Department (APD) is seeking an experienced Administrative Coordinator/Senior Administrative Coordinator to oversee administrative operations within the Regional Studies Division (RSD). Reporting to the Division Chief, the Administrative Coordinator/Senior Administrative Coordinator will manage divisional project timelines, oversee production schedules for the Regional Economic Outlook (REO) and other key deliverables, and facilitate the workflow within the team. This role requires strong organizational skills, the ability to manage multiple priorities, attention to detail, and a solid understanding of institutional processes. The Administrative Coordinator/Senior Administrative Coordinator will work closely with other teams, including the Front Office, COM, and SEC, to ensure smooth execution of the division’s projects.

Requirements

• Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have spent at least two of the six required years in a lead role.
• Proven experience in administrative coordination or project management.
• Strong administrative skills, with proficiency in Word, Excel, and compound documents.
• Proficiency in PeopleSoft (HRPROD and FINPROD), TIMS, CRS, Nexus, and extensive experience with MS Teams and its apps, along with familiarity with Fund practices and procedures.
• Excellent organizational skills, with the ability to prioritize tasks and manage deadlines effectively under pressure.
• Strong interpersonal skills, a flexible and cooperative attitude, and the ability to work well within a team.
• Leadership capabilities, including coaching junior staff and taking initiative on tasks.
• Proficient language skills are essential, as the role involves handling both official and internal communications. The ability to write clearly, effectively, and with diplomacy is crucial.
• Only candidates who are currently residing in the Washington DC metro area will be considered.
• Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.

Responsibilities

• Lead administrative support for RSD, ensuring efficient workflow and timely completion of deliverables.
• Manage schedules, coordinate tasks, and track progress for REO, Accountability Framework, and other division’s projects.
• Support the coordination of internal resources and processes.
• Coordinate tasks related to the Annual and Spring meetings.
• Coordinate and manage the logistics for the events targeted towards external audiences (such as REO launches) and organize social events for the team, fostering collaboration within the division.
• Guide and support a Junior Admin Coordinator as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees