Administrative Coordinator Senior
About The Position
The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs. Schedule - Monday - Friday 8:00am - 1:00pm Essential Functions The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments. The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties. The Administrative Coordinator - Senior may supervise other Administrative Coordinators.
Requirements
- Demonstrated experience supporting a director, multiple managers or functional area in an office setting
- Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
- Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
- Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar
Nice To Haves
- Associate degree. Education must be obtained through an accredited institution. Degree will be verified.
- Experience working in a healthcare setting.
- Experience with spreadsheets and presentation software.
- Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).
Responsibilities
- task tracking
- organization of data
- calendar management
- correspondence
- travel/expense management
- response to inquiries and requests
- meeting management
- support of local facility needs
- remote meeting management
- facilitation of presentations
- management of multimedia needs
- department day to day operations
- goals that relieve and assist the leaders of routine project or advanced administrative duties
- supervise other Administrative Coordinators
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
