Administrative Coordinator, SPPH Administration (Partial Remote)

University of Texas Medical Branch (UTMB)•Galveston, TX

6h•Hybrid

About The Position

To provide professional guidance, supervision, and coordination in the administrative duties of a department. Provide advanced administrative business skills and coordination of administrative activities as needed by the Chair and Faculty in the general operation of the department.

Requirements

Bachelor's degree or equivalent in related field
2 years related experience
Proficient in MS Office (Microsoft Word, Excel, Outlook, Access, PowerPoint, Scheduler)
Strong oral and written communication skills
Solid organizational skills
Strong interpersonal skills
Ability to manage multiple and changing priorities

Responsibilities

Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process.
Process all POWER requests (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports with monthly account reports and clearing encumbrances throughout the year.
Assist faculty with educational needs including course preparation, copying and scanning course materials, tracking students, scheduling classes by reserving rooms and/or through virtual options.
Provide general administrative support to faculty, staff and students.
Coordinate and schedule meetings for department chairs and faculty.
Plan, organize, and coordinate special projects, events, functions, etc. in collaboration with faculty and staff.
Collect information, conduct research, and make recommendations to solve problems as they occur.
Type routine, complex and/or confidential documents including correspondences, manuscripts, presentations, etc.
Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University.
Answer and screen telephone calls; answer the telephone courteously and efficiently and relay messages accuratel
Greeting and assist visitors.
Sort and distribute office mail.
Maintain faculty calendars and assist with scheduling meetings.
Maintain curriculum vitals and bio sketches for department faculty.
Provide back-up support to other areas as needed.
Perform related duties as assigned.