Administrative Intern

Bright Uro•Irvine, CA

2d•Onsite

About The Position

We are seeking a motivated Administrative Intern to join our small, fast-moving team in a role that touches many parts of the organization. Based in Irvine, CA, one of the world’s leading medtech hubs, you will be working with an ambitious team on technology that has a real impact on patients’ lives. At a startup, every day looks different, and we are looking for someone who thrives in that environment: who sees a problem and jumps in to solve it, is eager to learn, and understands that great careers are built by showing up with a good attitude. This is a great opportunity to learn how a medical technology startup functions and explore the career paths available in the MedTech industry. We expect you to be comfortable with a computer and to have problem-solving skills, but prior experience with our specific tools is not necessary. This is an in-person role based in our Irvine, CA office, for 15–20 hours per week, for 3 months.

Requirements

Ability to carry items up to 20 pounds, including up and down stairs, and use a pushcart for heavier loads
Experience using PCs
Strong attention to detail, organizational skills, and a drive for excellence
A self-starter who is proactive, accountable, and excited to learn
A warm, friendly demeanor; you will interact with the whole company and often be the first impression for someone new
Available for a consistent weekly schedule; we're flexible on which hours and days work for you, but we require the same schedule each week

Nice To Haves

Familiarity with Microsoft Office (Word, Excel, PowerPoint)
Prior admin experience

Responsibilities

Support HR administration tasks, including job postings, resume reviews, candidate outreach, and employee onboarding
Coordinate and support on-site visits from physicians, partners, and other guests to ensure a smooth and professional experience
Assist with event planning: coordinating invitations, communicating with venues, ordering food, building gift bags, setting up raffles, and more
Manage calendars and scheduling across the team
Handle incoming and outgoing mail and shipments
Assist in expense report reconciliations
Maintain and update office display boards and visual installations
Serve as a point of contact for outside parties such as building management and facility inspectors
Order and organize office, employee, and IT supplies
Transport supplies between our three office buildings (all within walking distance)
Receive and put away office deliveries
Copying, scanning, and filing of documents
Assist with additional administrative tasks as they arise