Administrative Manager / Program Administrator

Chugach Government Solutions•Charleston, SC

11d•Onsite

About The Position

The Administrative Manager provides high-level administrative and operational support to the Project Manager and contract leadership team for a federal government contract. This position is responsible for coordinating administrative functions, supporting contract documentation and reporting requirements, managing office operations, and ensuring efficient communication between program leadership, employees, and government stakeholders The Administrative Manager serves as the central coordination point for program administrative activities and ensures that administrative processes are organized, compliant, and aligned with contract requirements. This is an exempt position requiring the ability to work independently, manage competing priorities, and maintain strict confidentiality while supporting leadership in a dynamic government contract environment.

Requirements

Must be a US Citizen.
Must have a Secret Clearance or higher.
Bachelor’s degree in Business Administration, Management, or related field, or equivalent experience.
Minimum five (5) years of administrative or program support experience, preferably supporting government contracts.
Strong organizational and time-management skills with ability to prioritize multiple tasks.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information appropriately.
Demonstrated ability to work independently while supporting multiple stakeholders.
Must be able to successfully pass a pre-employment background and drug test.

Nice To Haves

Prior experience supporting federal government contracts.
Experience supporting Program Managers or Project Managers in a contract environment.
Familiarity with contract reporting, deliverables tracking, or program administration.
Experience coordinating onboarding or workforce administrative activities.
Knowledge of government contracting administrative processes.

Responsibilities

Provide direct administrative support to the Project Manager and program leadership team.
Coordinate day-to-day administrative operations in support of contract activities.
Maintain organized program documentation, records, and contract files.
Assist in preparing reports, presentations, and correspondence for leadership and government stakeholders.
Coordinate scheduling for meetings, project reviews, and leadership briefings.
Track administrative deliverables, deadlines, and reporting requirements.
Support onboarding coordination for new employees in collaboration with Human Resources.
Assist with maintaining personnel records and administrative documentation.
Monitor and manage office administrative processes to ensure efficiency and consistency.
Maintain and distribute program communications and administrative updates.
Coordinate travel arrangements and documentation for program personnel as required.
Assist with preparation and tracking of contract deliverables and administrative submissions.
Support timekeeping verification and administrative tracking related to workforce management.
Maintain inventory of office supplies and coordinate procurement as needed.
Serve as liaison between employees, program leadership, and corporate departments such as HR, Finance, and Contracts.
We expect the employee to keep managers and supervisors appraised of their progress, maintain ability to work well with others, adhere to contract requirements, and comply with company policies and procedures.