Administrative / Office Assistant

Henley & Partners - The Firm of Global Citizens®•New York, NY

2d•$50 - $60

About The Position

We are seeking a highly organized and proactive Administrative Assistant to to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks.

Requirements

Excellent interpersonal skills and self-awareness
Excellent relationship building skills
Having a strong work ethic and the ability to address multiple tasks in a short time frame and being able to stick to strict deadlines
Strong written and verbal communication skills
Ability to work both independently and within a team environment
Proficient in Microsoft Word, Excel and PowerPoint

Nice To Haves

Previous experience in the office management is of a great advantage

Responsibilities

Manage all daily office operational tasks to ensure smooth functioning of the office.
Greet guests and answer daily phone calls with professionalism and warmth.
Keep the office environment clean, organized, and fully stocked with necessary supplies.
Coordinate with office management to address facility issues or needs.
Coordinate service providers and external vendors as needed.
Booking travel arrangements for Managing Partner.
Gathering data and maintaining organization in Excel lists (diverse staff lists, payments, diverse contact lists, etc.)
Create physical filing system, organize the electronic filing system for documents to be uploaded (for other staff members) to the CRM.
Facilitate IT onboarding and gathering the work equipment for new joiners and placing orders and keeping tracking updated.
Assist with special projects and ad hoc requests as needed.
Representing the office in activities and alignments within the organization.
Assist Managing Partner as needed.