Administrative & Office Assistant

Atira Hotels • Chicago, IL

8d • Onsite

About The Position

We are excited to find a friendly and detail-oriented Part-Time Administrative & Office Assistant
to join our team! You'll be supporting our President and Director of Operations, helping to keep the daily office running smoothly, and creating a warm, inviting atmosphere for clients and visitors alike. This wonderful role offers a mix of administrative, operational, and office management tasks, perfect for someone who enjoys both hands-on work and providing excellent support to leadership coordination.

Requirements

• Apple product proficiency required
• Previous experience in administrative, office coordination, or executive support roles.
• Proficiency in MS Word, MS Excel, and online e-signature
• Strong organizational skills and attention to detail.
• Professional communication and interpersonal skills, with a welcoming demeanor.
• Ability to manage multiple tasks and prioritize effectively.
• Reliable, proactive, and able to work independently.

Responsibilities

• Provide administrative support to the President and Director of Operations.
• Generate reports using MS Word, MS Excel, and online systems.
• Receive, scan, label, and file invoices and statements.
• Organize and schedule conference calls, meetings, and events (including Zoom setup).
• Maintain directories and update information as needed.
• Coordinate client/associate gifts: purchase, package, ship, and communicate.
• Deposit checks at the bank as required.
• Greet visitors and clients with professionalism.
• Monitor and maintain office supply inventory, anticipating needs and placing orders accordingly.
• Manage incoming and outgoing mail, packages, and deliveries.
• Ensure the office remains professional, organized, and presentable at all times.
• Support facilities management and office upkeep, fostering a safe, efficient, and well-presented workplace.
• Manage day-to-day office upkeep to ensure workplace standards of cleanliness and functionality.
• Coordinate office lunches and manage catering orders.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees