Administrative Office Coordinator/Guest Services

Asbury Automotive • Sandy Springs, GA

2d • Onsite

About The Position

Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report.
The Administrative Office Coordinator is responsible for delivering a professional and welcoming first impression at Asbury’s headquarters while ensuring smooth day-to-day office operations. This role manages front desk responsibilities, provides administrative support, and coordinates key office services to maintain efficient and professional workplace experience for associates, executives, and visitors.
The position requires excellent communication, organizational, and multitasking skills, balancing front desk service with administrative coordination to support HQ operations.

Requirements

• 3–5 years of experience in administrative, front desk, or office coordination role in a corporate or professional services environment.
• Strong communication, interpersonal, and organizational skills.
• Proficiency with Microsoft Office Suite and office systems (phones, scheduling, etc.).
• Ability to multitask and manage competing priorities with professionalism.

Nice To Haves

• Experience supporting vendor coordination or facilities functions preferred.
• Bachelor’s degree preferred but not required.

Responsibilities

• Greet and direct all visitors, clients, and associates in a courteous and professional manner.
• Manage front desk phone system, respond to inquiries, and route calls appropriately.
• Oversee visitor check-in procedures, security badge distribution, and building access protocols.
• Maintain appearance and organization of reception, lobby, and shared office areas.
• Monitor conference room schedules and assist with meeting set-up as needed.
• Coordinate office supplies, mail distribution, and shipping/receiving functions.
• Support office services such as janitorial, vending, and catering coordination.
• Support Café’ and Catering administration
• Provide administrative assistance to corporate staff and leadership as assigned.
• Support scheduling, event planning, and employee engagement activities at HQ.
• Draft communications, maintain office directories, and update internal resources.
• Administrator for enterprise programs, i.e. FedEx, Iron Mountain and Staples
• Serve as liaison with Facilities team for office maintenance and service requests.
• Assist with vendor coordination for cleaning, landscaping, and office support services.
• Escalate building issues or service disruptions to Facilities Manager III.
• Service as Safety Coordinator for building and first aid procedures, training, and drills
• Act as a central point of contact for HQ associates regarding office processes.
• Promote a positive and professional work environment that reflects Asbury’s values.
• Support onboarding and orientation of new HQ associates by coordinating workspace readiness and welcome procedures.
• Performs other related duties to benefit the mission/vision of the organization.

Benefits

• Weekly pay
• Paid holidays & paid time off
• Deferred Holiday Pay Match
• Paid training
• Stock Awards (select management and front-line team member’s eligible)
• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
• Up to 12 weeks paid pregnancy leave (disability leave)
• Paid Parental Leave
• Health savings
• Flex spending accounts (tax free)
• Short-term and Long-term disability plans
• Life Insurance (Whole Life and Term)
• 401k with company match
• Digital career path tool to assist with career development
• Continuous training through Asbury's Internal Learning Management System
• Professional growth and development opportunities Additional advantages:
• Student loan relief resources
• Employee assistance program
• Employee discounts on parts and service repairs
• Scholarship awards
• Opportunities to join our community service initiatives, which includes paid volunteer hours
• Aggressive Employee referral program with bonus opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level