Administrative Services Assistant - Courier

Allegan County • Allegan, MI

1d • $18 - $22

About The Position

This position provides mail services to County departments and agencies. Processes incoming, outgoing, and inter-office mail and monitors various aspects of the postage machine. Performs a variety of clerical support roles, including but not limited to document preparation, data entry, scheduling, reception coverage, and customer service inquiries for Administrative Services.

Requirements

• High School Graduation or GED equivalent.
• Proficient in using Microsoft Office and standard office equipment.
• Valid Driver’s license.
• Must possess and maintain an excellent driving record.

Nice To Haves

• One (1) year of experience processing business mail and proficient in using a postage machine.

Responsibilities

• Mail Services Picks up incoming and outgoing mail, sorts, and delivers it to the departments and agencies, including inter-office mail.
• Applies postage to mail through the mail machine and works with the postage machine company to monitor and load replenishment funds onto the machine as needed.
• Monitors and reports any technical issues with postage machine to the postage machine company.
• Administrative Services Provides professional, courteous customer service in person, by phone, and electronically; responds to inquiries, complaints, or directs individuals to appropriate staff or departments.
• Covers front reception areas, assists walk-in customers, and manages telephone communications.
• Prepares, compiles, reviews, processes, and edits a variety of documents, correspondence, reports, forms, invoices, and payments.
• Handles accounts payable, accounts receivable, and payroll processes; verifies accuracy of data, coding, documentation, and matches invoices to purchase orders.
• Maintains accurate and organized filing systems (electronic and paper) in compliance with retention policies.
• Supports reporting and record-keeping functions, including data entry, tracking, compiling operational or financial information, and generating reports.
• Assists with internal and external communications, public relations content, and website updates.
• Coordinates departmental calendars, meetings, events, agendas, notes, and minutes for Boards, Committees, and other meetings.
• Performs office operations, including ordering supplies, processing work orders, receiving shipments, and general office coordination.
• Delivers paper to various departments.
• Provides pickup, sorts incoming mail from the post office, and delivers to various departments.
• Provides cross-departmental administrative support, backup coverage, and performs other duties or special projects as assigned.

Benefits

• Health benefits begin on the first of the month after your hire date - Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
• County-funded Health Savings Account with our two high-deductible medical plans
• County-paid employee life insurance coverage
• County-paid short-term disability coverage, up to 52 weeks
• Generous retirement plan, including a county contribution of 7% of your annual earnings
• Tuition Reimbursement Program for college degree courses
• Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
• 13 paid holidays, in addition to PTO
• FREE use of Allegan County government's two fitness centers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED