Administrative Services Coordinator

State of Vermont • Saint Johnsbury, VT

10d • Onsite

About The Position

OverviewThe Department of Corrections has a position in St. Johnsbury for an Administrative Services Coordinator at the Northeast Correctional Complex.

This position's duties include providing a supporting role to the Administrative Services Manager and the daily operations of the Admin Department.  Such duties include Staff Payroll (payroll delegate), Fleet Management/Equipment Service Coordination (schedule service/maintenance, service reports), Security Logbooks, Accounts Payable/VT Buys Program, Incarcerated Individual Payroll.Who May ApplyThis position, Administrative Services Coordinator (Job Requisition #54551), is open to all State employees and external applicants.
If you would like more information about this position, please contact [e-mail].
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.Environmental FactorsWork is performed in a standard office setting.

Requirements

• High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
• One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.
• One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
• NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Nice To Haves

• In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information.  Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse.  By submitting this online job application, you certify all information furnished is true and complete.  The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.
• Conviction History Requirements: Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment.  You may access the application and corresponding documents by clicking here.  Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting.
• For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.

Responsibilities

• Staff Payroll (payroll delegate)
• Fleet Management/Equipment Service Coordination (schedule service/maintenance, service reports)
• Security Logbooks
• Accounts Payable/VT Buys Program
• Incarcerated Individual Payroll

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED