Administrative Services Manager I - Richard Elias-Mission Library

Pima County•Tucson, AZ

About The Position

The Richard Elias-Mission Library serves as a vital community hub in Tucson—sitting at a meaningful geographic intersection. For many Tohono O’odham and Pascua Yaqui community members, the library is one of the first public buildings encountered when traveling into the city from nearby tribal lands—positioning the site as both a gateway and a place of belonging. The surrounding area is also home to generations of Mexican, Mexican American, Black, and African American families, whose histories, traditions, and cultural presence continue to shape the identity, vibrancy, and rhythms of daily life in the region. Pima County is seeking an Administrative Services Manager I to serve as a key leadership position at Pima County Public Library. In this role, you will work closely with the Branch Manager to provide strong leadership at Richard Elias-Mission Library overseeing facility management and leading the branch’s circulation and daily operations. The ideal candidate will have strong project/facilities management skills, experience supervising staff, and a deep understanding of effective communication principles. This role is critical in ensuring that Pima County Public Library engages effectively and inclusively with the community.

Requirements

Bachelor’s degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment.
Valid driver license is at time of application.
Valid AZ driver license is at time of appointment.

Nice To Haves

Minimum three (3) years experience with project or facilities management.
Minimum three (3) years experience with customer service.
Bilingual (English/Spanish - speak, read, write).
Minimum three (3) years experience as Library Technical Assistant.
Experience teaching and training others.
Experience working in a library setting.

Responsibilities

Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment
Manages, administers and coordinates internal services or support functions for a department or specific functional unit
Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities
Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment
Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management
Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment
Provides input to and assists in the development and design of automated information systems
Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment
Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records
Directs formal training and development programs for assigned staff, County employees, or community or public interest groups
Supervises, trains and evaluates support staff and coordinates the activities of area of assignment
Reviews work of staff to ensure accuracy of documents and adherence to policy
Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.