Administrative Support/Graphics Specialist (Onsite)

FedWriters, Inc. • Fort Belvoir, VA

4d • Onsite

About The Position

FWI is building a team to provide Program Management Office (PMO) Support Services for the Defense Agencies Initiative (DAI), requiring dedicated on-site administrative and communications support at DLA Headquarters, Fort Belvoir, Virginia. As an Administrative Support and Graphics Specialist, you will serve as the primary on-site point of coordination for the DAI PMO, managing executive calendars, facilitating meetings and conferences, preparing correspondence and presentations, and ensuring seamless day-to-day administrative operations for program leadership.
FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.
Position is contingent upon contract award
Work Schedule and Location:
Onsite: This is a full-time on-site position at DLA Headquarters, Fort Belvoir, VA. Work is performed Monday through Friday during standard core government business hours (6:00 AM – 5:30 PM ET). A regular on-site presence is required to support the DAI PMO team. Extended hours and/or weekend support may occasionally be required based on operational needs.

Requirements

• 5 years of relevant experience
• Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint
• Expert experience coordinating highly visible seminars, conferences, and program meetings
• Expert experience with technical documentation creation, maintenance, and analysis
• Strong written and oral communications skills with visual communications proficiency
• Ability to create and update programmatic briefings and executive-level communications
• Must hold an active Secret clearance or equivalent Tier 3 (T3) background investigation.

Responsibilities

• Develop executive-level briefings, reports, presentations, and graphical materials using MS Office Suite to support DAI PMO leadership and stakeholders
• Provide strategic communications and change management support including public affairs, written materials, newsletters, conference coordination, and exhibits
• Support external stakeholder engagement with OMB, GAO, Congress, and other federal entities including preparing materials for executive meetings and drafting follow-up communications
• Manage onboarding/offboarding administrative processes including security access forms (DD Form 2875, AMPS, DLAH Form 1728), personnel folders, and personnel tracking
• Maintain internal documentation libraries, track action items, and provide editorial review of deliverables for clarity, consistency, and technical accuracy
• Support audit lifecycle management including scheduling conferences, coordinating document requests, and monitoring audit activities
• Provide direct on-site support including setting up conference rooms, escorting official and foreign visitors, managing executive calendars, scheduling key events (meetings, conferences, VTCs), and coordinating special events

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed