Administrator, Office Management

PSI CRO•Durham, NC

23h

About The Position

We are seeking a detail-oriented and efficient Administrator, Office Management to join our team in Durham, NC. You will be involved in the following types of tasks: Office Management Assists with ordering, inventorying and addressing employee’s queries regarding office supplies, including stationary, and office equipment Receives, sorts, distributes and keeps inventory stocks for office supplies, including stationary, and office equipment Provides basic maintenance of office equipment Maintain relationship with office vendors (coffee, stationary supplies, cleaning service, couriers companies, etc.) Manages courier shipments Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting) Work with Office Management on event planning including but not limited to regular social events, external events, holiday parties, offsite retreats in partnership with internal events team. Communication Receives, provides basic and accurate information and routes all incoming calls, visitors, couriers, and correspondence. Administration Prepares and maintains various administrative reports, at discretion of Office/Country Manager Provides miscellaneous administrative support to Office/Country Manager Assists accounting with basic administrative tasks when requested Office Security, health and safety Assist with training new employees in the security system, emergency evacuation and the Business Continuity Plan Maintain reports for the security and access system Assist with maintaining inventory of keys and assignment Other assignments as deemed necessary

Requirements

College or university degree, or an equivalent combination of education, training, and experience
Previous administrative experience for 2+ years
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong written and verbal communication skills
Excellent organizational and time management abilities
Ability to multitask and prioritize effectively in a fast-paced environment
Problem-solving skills and attention to detail

Nice To Haves

Experience working in an international company desired
Prior experience with facility management preferred

Responsibilities

Assists with ordering, inventorying and addressing employee’s queries regarding office supplies, including stationary, and office equipment
Receives, sorts, distributes and keeps inventory stocks for office supplies, including stationary, and office equipment
Provides basic maintenance of office equipment
Maintain relationship with office vendors (coffee, stationary supplies, cleaning service, couriers companies, etc.)
Manages courier shipments
Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
Work with Office Management on event planning including but not limited to regular social events, external events, holiday parties, offsite retreats in partnership with internal events team.
Receives, provides basic and accurate information and routes all incoming calls, visitors, couriers, and correspondence.
Prepares and maintains various administrative reports, at discretion of Office/Country Manager
Provides miscellaneous administrative support to Office/Country Manager
Assists accounting with basic administrative tasks when requested
Assist with training new employees in the security system, emergency evacuation and the Business Continuity Plan
Maintain reports for the security and access system
Assist with maintaining inventory of keys and assignment
Other assignments as deemed necessary