Administrator
About The Position
If you love mission driven work and thrive behind the scenes making big things happen, this Administrator role is built for you. Girl Scouts of Southeast Florida is hiring an Advancement Administrator to power the systems, relationships, and experiences that fuel fundraising success across our council. This Administrator position is ideal for someone who is detail oriented, tech savvy, and energized by turning information into impact. The Administrator will also coordinate the details for all four RunDisney events, over the phone, online – and when the run weekends come – on the ground in Orlando, FL. What will you be doing? The Advancement Administrator serves as the operational backbone of a busy fundraising team. Each day, the Administrator manages donor records, processes contributions, supports stewardship communications, and keeps projects moving on time. This Administrator also plays a central role in signature campaigns and special events, including large scale peer to peer fundraising efforts such as runDisney, where accurate tracking and responsive support directly influence revenue and participant experience. If you enjoy working with databases, juggling priorities, and being the person everyone relies on to keep things organized, this Administrator role will feel like home. Our next Administrator will take ownership of donor database management using systems like DonorPerfect, ensuring data integrity, timely gift entry, and accurate reporting for leadership and finance. The Administrator prepares acknowledgements, receipts, and donor communications that show supporters the real impact of their giving. This Administrator also helps coordinate fundraising campaigns, supports silent auctions and events, and assists with financial reconciliation and expense tracking. Success in this Administrator position means combining precision with customer service, because donors, volunteers, and colleagues all count on clear communication and follow through. The Advancement Administrator reports directly to the Director of Advancement, and provides support to the Advancement team, including the Chief Advancement Officer, Grants Manager and Events Manager.
Requirements
- bachelor's degree or equivalent experience
- at least three years of relevant experience
- Strong Microsoft Office skills
- comfort learning new systems
- ability to manage multiple deadlines
- must be highly trustworthy, organized, and proactive about solving problems
- must also be able to pass a post-offer Level 2 fingerprint-based background check and motor vehicle check with satisfactory results
- Applicants must be currently authorized to work in the United States for any employer
- Girl Scouts of Southeast Florida does not sponsor applicants for work visas
Nice To Haves
- Experience with donor databases, fundraising operations, or event support
- Bilingual skills in Spanish or French
Responsibilities
- manages donor records
- processes contributions
- supports stewardship communications
- keeps projects moving on time
- coordinate the details for all four RunDisney events
- donor database management using systems like DonorPerfect
- ensuring data integrity, timely gift entry, and accurate reporting for leadership and finance
- prepares acknowledgements, receipts, and donor communications
- coordinate fundraising campaigns
- supports silent auctions and events
- assists with financial reconciliation and expense tracking
Benefits
- comprehensive benefits package
- generous paid time off
- paid seasonal breaks
- workplace that genuinely invests in its people
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
