Advancement Administrator

Kids in Distress

10d•Onsite

About The Position

The Advancement Administrator provides general administrative support to the Vice President of Advancement. This role focuses on scheduling, organization, and logistical assistance to help day-to-day operations run smoothly. The position is task-oriented and supports projects and events as assigned. This position reports to the Vice President of Advancement.

Requirements

1–3 years of administrative experience
Strong organizational and communication skills
Proficiency in Microsoft Office / Google Workspace
Professional, polite, and service-oriented demeanor
On-site availability
Minimum Requirement: High School Diploma or GED
Knowledge of administrative support functions, including scheduling meetings, coordinating calendars, preparing agendas and materials, and supporting day-to-day office operations.
Skill in organizing tasks, maintaining files and records, tracking assignments and deadlines, and ensuring projects, meetings, and initiatives remain orderly and on time.
Ability to communicate clearly and professionally, both verbally and in writing, while maintaining a polite, service-oriented demeanor with staff, leadership, partners, and event attendees.
Skill in assisting with meeting logistics and event preparation, including registrations, materials, schedules, and providing on-site support as needed.
Ability to complete work accurately, follow instructions carefully, manage details consistently, and meet deadlines with minimal supervision.
Working knowledge of Microsoft Office, Google Workspace, email and calendar tools; familiarity with basic social media posting or scheduling tools is a plus.
Ability to adjust to shifting priorities, respond promptly to requests from the Vice President of Advancement and team members, and support departmental needs during peak periods.
Ability to work cooperatively within a team environment, support leadership and colleagues as needed, and contribute to a positive, professional on-site workplace.

Nice To Haves

Some college coursework or an Associate's degree in: Business Administration, Office Administration, Communications, Nonprofit Management (or related field).

Responsibilities

Schedule meetings, calls, and appointments for the Vice President of Advancement
Assist with meeting preparation, including agendas, materials, and notes
Maintain organized digital and physical files
Provide administrative support to the Advancement team as requested
Manage calendar requests and confirm logistics
Assist with tracking deadlines and basic task lists
Support internal coordination across departments
Assist with event logistics, registrations, materials, and on-site support
Support team needs during events and meetings
Provide general support during peak activity periods
Assist with basic social media posting or content scheduling
Support drafting simple communications and reminders